Billing Clerk

Billing Clerk

This position is accountable for the preparation of all monthly invoicing sent directly to customers, which has a direct impact on the company’s cash flow. The role requires interfacing with company project managers and external customers to obtain the information necessary for billing.

• Analyze customer contracts or purchase orders to extract all pertinent information for generating invoices that meet the customer’s requirements.
• Prepare and maintain project files, including completed projects.
• Enter retainage procedures and other customer requirements into the database.
• Match extra work authorizations with project change orders.
• Prepare special billing formats for invoicing.
• Recalculate and proof the unbilled Receivable Report monthly.
• Work with accounts receivable to resolve payment differences with customers.

• High school diploma.
• Proficiency in Microsoft Excel.

• Associate’s or Bachelor’s degree.
• At least two years of construction billing or similar construction invoicing/accounting experience.

• Attention to detail.
• Cooperative attitude.
• Strong data entry skills.
• Strong communication skills.

• Stand or walk for long periods.
• Use arms and hands to reach for, handle or manipulate objects.
• Frequently lift objects weighing up to 10 pounds, occasionally up to 20 pounds.
• Stoop, kneel, crouch and crawl.
• Maintain acceptable visual acuity for near, far and color with or without correction.
• Hand‑eye coordination.

The Billing Clerk works primarily in a comfortable office environment. However, exposure to site and weather conditions, as well as hazardous materials or chemicals, fumes, odors, loud noise, or dangerous machinery, may occur. Personal Protective Equipment (PPE) — gloves, hard hats, and safety glasses — must be worn in all areas as required. While not considered inherently dangerous, the role requires vigilance and adherence to safe procedures, especially during onsite services.