Executive Assistant; Onsite

Select how often (in days) to receive an alert:
Create Alert

Facility:
Business Support & Administration

Location:

West Lebanon, NH, US

Site New Hampshire, located in West Lebanon, is where Novo Nordisk’s life‑saving treatments are brought to life. Our manufacturing facility produces a global supply of our hemophilia and growth hormone product lines, as well as our next generation of cutting‑edge medications.

What we offer you:

• Leading pay and annual performance bonus for all positions
• 36
  
  Paid days off including vacation, sick days & company holidays
• Guaranteed 8% 401K contribution plus individual company match option
• 14 weeks Paid Parental Leave
• Free access to Novo Nordisk-marketed pharmaceutical products

At Novo Nordisk, you will find opportunities, resources and mentorship to grow and build your career. Are you ready to realize your potential?

The Executive Assistant provides comprehensive administrative support to the Site Head and our Senior Leadership Team at the Novo bioproduction facility in West Lebanon, New Hampshire. This role will ensure the seamless representation of the Senior Leadership team with a focus on confidentiality and exceptional interpersonal skills. The Executive Assistant will work independently on projects under the general direction of the Site Head.

This role requires someone who is able to be proactive and agile with day to day organizational support in a fast paced manufacturing plant while also supporting administrative coordination between various stakeholders throughout the US and Denmark. The core function of this role is providing the requisite administrative support to the Site Head and Senior Leadership Team, but there are opportunities to be involved in more complex business projects to support and improve our business operations.

The Executive Assistant will also serve as a key resource providing local on the ground knowledge of the Upper Valley and logistical support for visitors from domestic and international Novo locations. Day‑to‑day this person will be responsible for constantly ensuring the Site Head's schedule and communications are organized, and providing them with proactive input to help them determine priorities for the future.

The Executive Assistant will be responsible for keeping the Senior Leadership Team organized for meetings and presentations, along with being responsible for ensuring meetings stay on schedule, note taking, and documenting future actions to be taken. This dynamic role will encompass miscellaneous tasks such as: ordering food catering, arranging travel logistics, expense reporting/approval, setup/coordination of site town hall events, giving facility tours, creating presentations, cascading communications and more.

This role will work closely to drive the priorities, agenda, communications, and organization of a team of departmental administrative assistants who provide direct support to various members of the Site Leadership team.

This could be a great opportunity for someone who is interested in growing in a long‑term career with Novo, and this role could be a foundation for further growth within Novo.

This is an onsite based position Monday‑Friday at our bioproduction facility in West Lebanon, NH. Occasional off‑hours support may be required for this role due to business needs.

Reports to:

Site Head

• Provides professional administrative support to Site Head with minimal supervision
• Represents executive team in a professional, positive manner, upholding a strict level of confidentiality & exceptional interpersonal skills
• Proactively identifies and drives projects. Sees project through from origination to completion within defined scope, cost and time…