Administrative Professional

Job Title

Administrative Professional 1 (Job : , Pay Rate: $22.59/hr, Full-time)

Lebanon Correctional Institute, 3791 State Route 63, Lebanon, OH 45036

Full-time

• Types, proofreads, and edits typed documents
• Copies, scans, distributes, posts and/or files correspondences, reports, and memos
• Performs routine administrative duties, including composing and responding to routine correspondence and verbal requests not requiring supervisor attention
• Produces typed copy of staff correspondence, schedules, and logs and types responses
• Researches, retrieves, and enters data into DOTS Portal system or other applicable programs
• Directs telephone inquiries from the public to appropriate staff member
• Inputs data entry into ORAS, as needed
• Maintains and provides applicable documentation per American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures
• Interacts with other departments and provides information and data compilation
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives
• Schedules and provides clerical support for appointments/meetings, including special projects, video in‑reach, virtual hearings and virtual funeral visits
• Performs general clerical tasks such as answering telephones, filing, ordering supplies, inventory control, copying documents, maintaining calendars and itineraries
• Reviews visiting applications for completeness and enters data into DOTS Portal System
• Coordinates and ensures processing of routine tasks
• Sets up and maintains correspondences, forms, and reports (organizing, alphabetizing, filing)
• Creates new files and purges records per retention schedules
• Manages appointment schedules, notifies appropriate personnel, arranges meetings, and provides clerical support to other offices as assigned
• Serves on committees and attends meetings, seminars, conferences, and in‑service training as required
• Ensures work area is secure, clean, and orderly
• Provides other related clerical support as required
• Performs other duties as assigned

• 1 year of training or 1 year of experience in secretarial science or business office applications; for positions requiring technical terminology, also 6 months of training or experience in relevant technical terminology
• Equivalent of minimum class qualifications for employment noted above
• Job
  
  Skills:
  
  Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completing eligibility period
• Paid time off: vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, etc.)

All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointment. Testing will also be performed for the presence of marijuana. A positive test shall not result in an offer unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Final applicant selected will be required to undergo a criminal background check. An assessment of prior convictions will be made before excluding an applicant. The department is prohibited from hiring individuals with certain criminal convictions as outlined in policy.

Ohio is a Disability Inclusion State and strives to be a model employer for individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.