Correction Records Management Officer BORM

Correction Records Management Officer BORM

Organization:
Rehabilitation & Correction - Operation Support Center

Agency Contact Name and Information: vlora.mcafeeo.gov

Work Location:

DRC Central Office-Warren

Compensation: $23.65

Schedule:

Full-time

Classified Indicator:
Classified

Union: OCSEA

Primary Job Skill:
Records Management

Technical

Skills:

Computer Literacy, Clerical & Data Entry, Communications, Records Management

Professional

Skills:

Active Learning, Teamwork, Time Management, Written Communication

Job Description

Requires considerable knowledge in records management in order to manage system for records retention and disposal. Prepare files and documents for scanning and pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff. Responsible for indexing documents stored on document imaging software (Onbase). Prepares correspondence and records in response to public record requests. Prepare exemplification documents and certificate of inmate status.

Operate microfilm equipment (e.g., paper converter, viewer, photocopier) and operate scanning equipment. Responsible for inspecting the final product to assess quality, refills and replaces supplies in machines and clean, adjust and performs routine maintenance on equipment. Responsible for working with service representatives on repairs of equipment. Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations.

May function as lead worker over clerical employees involved in records maintenance activities. Responsible for the training of staff in procedures for maintenance and storage of records. Establishes due dates in responding to requests. Assist staff in resolving problems regarding equipment. Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests.

Handles ingoing and outgoing mail and explains procedures and answers questions. Responsible for Inventories, orders, supplies and stocks shelves.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
* Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication.

-Or equivalent of Minimum Class Qualifications for Employment noted above. Job

Skills:

Records Management