Landscape Office Assistant Manager

Benefits:

• Paid Volunteer Projects
• A vibrant, green work environment surrounded by passionate people
• Employee discounts
• Paid time off
• Bonus based on performance
• Company parties
• Flexible schedule
• Free food & snacks
• Opportunity for advancement
• Training & development
• Wellness resources

For 27 years, Marvin’s Organic Gardens (MOG) has pioneered the ecological and organic landscape movement. As the first eco-landscape firm in the tri-state area, we’ve built a 5-star, award-winning reputation for high-touch, service that nurtures our planet and promotes healing. Behind every regenerative landscape and sanctuary garden we create is a deeply collaborative support system and tight operations. Now, we are welcoming an extraordinary and visionary Office Assistant Manager who is a people person, highly organized, self managing and a processes champion.

This vital role is a clear career path designed to support our founding owners. As you master and optimize our systems, manage our billing, and cultivate deep relationships with our MOG family, you will pave the way to take over full time office management, our nerve center - allowing our founders to step back from daily logistics and enter their next visionary journey.

• Clear Leadership Path: This position is a stepping stone directly into full time Office Management.
• Purpose-Driven Work: Your administrative excellence directly supports earth stewardship and building conscious community.
• Systems Ownership: Freedom to innovate and collaboratively build smoother office-to-field workflows.
• People-First Culture: We deeply care for our employees and clients alike. You’ll be joining a family, not just a workforce. You will be the welcoming face and voice of our mission.
• Beautiful Environment: Work in 2 unique locations; our rural and forested company sanctuary gardens located near Little Miami River & bike trail and our non- profit urban office with entrepreneurs & thought leaders
• Award-Winning Excellence: Work with a passionate dedicated team backed by a 5-star reputation.

• Office-to-Field Systems Optimization: Analyze, develop, and refine the existing workflows connecting our office to field crews. You will enhance the operational glue that keeps communication, dispatching, and tracking seamless and efficient. Develop a new inventory system & other tracking systems.
• Financial & Billing Management: Take ownership of client billing, process payments, manage accounts receivable and payable and maintain accurate records within Jobber & Quick Books. Identify and close expense logging gaps across the field team. You will ensure our accounting engine runs flawlessly.
• Client Concierge & Hospitality: Act as the primary, white-glove point of contact. Manage the CRM software for lead inquiries, consultations, scheduling, and job dispatch ensuring a high-touch client experience. Manage google reviews and other like platforms.
• Data & Tool Management: Maintain and optimize our digital workspace, ensuring clean data flow and organization across all company tools.
• Owner
  
  Collaboration:
  
  Partner with the owners to absorb legacy business operations, assist with building online educational content, gradually taking ownership of daily administrative decisions.
• HR, Payroll & Company Culture: Manage payroll bi-weekly payroll & PTO requests, incentives program, assist with hiring and manage employee onboarding, support employee development tracking, enforce HR documentation and safety protocols, manage worker’s comp policy & unemployment claims. Continue to elevate the company culture through implementing training programs, daily positive vibes and touch points, company volunteer service projects and family gatherings.

• Self Management: You do not need to be told what to do next and you anticipate where improvement is needed — you can look at a task list, prioritize intelligently, and work proactively and decisively.
• The Processes Architect: Minimum 3 years of experience in office administration, management, operations coordination, or logistics, with a natural knack for building workflows.
• Tech-Fluent: Highly…