Program Administrator 2​/Ellis Coordinator - District 8 HQ CPA - PN20062861

What You Will Be Doing

This position serves as the District Ellis Coordinator, supports Consultant Contract Management, and collaborates with the District Workplan Coordinator during annual updates. The role programs and updates projects in ELLIS, manages preliminary and final legislation for ODOT-let capital projects, handles funding tasks such as federal authorization and encumbrance requests, and performs a variety of consultant contract administration responsibilities including drafting agreements, preparing IPS forms, processing invoices and conducting SBE and CUF reviews.

Acts for Capital Programs Administrator (CPA) by providing program direction for District 8’s Multi-Year Workplan & by relieving CPA of most difficult administrative duties (e.g., ensures projects are scoped, field reviewed; prioritized, programmed, & correctly funded for scheduled delivery). Ensures plan is fiscally restrained & adjusts as necessary; assists in coordinating with Highway Management & Capital Programs personnel to formulate & finalize District Multi-Year Workplan annually.

Acts as District ELLIS Coordinator (e.g. attends Statewide ELLIS coordinator meetings; monitors project programming for inclusion in the State Transportation Improvement Program (STIP); ensures capital program expenditures using federal funds are compliant with the STIP including submission of Federal Authorization requests). Ensures accurate & timely updating of management information systems as they relate to the delivery of the program (e.g., Enterprise Information Management System (EIMS), ELLIS) & utilizes multiple GQL Model Reporting applications to ensure their business rules, policies & procedures are implemented, used & maintained as standard business practice in their designated work environments.

Serves as District Contract Invoice Coordinator (e.g., processes invoices; responds to inquiries from State & Federal agencies (e.g., Federal Highway Administration (FHWA)); coordinates with project managers to verify invoices prior to processing; maintains contract documentation; assists in managing task orders (e.g., programs funding; prepares encumbrance requests; submits federal authorization requests; tracks consultant agreements & agreement modifications; oversees and monitors Small Business Enterprise (SBE) and Commercially Useful Function (CUF) when required for Professional Services in accordance with ODOT's affirmation processes.)

Identifies projects needing local government funding participation & consent legislation (e.g., prepares necessary legislation & monitors progress until legislation is completed). Develops Special Funding agreements for ODOT Let projects (e.g., Park Board, School Board, Water Company, Private entity). Utilizes computer & related software (e.g., Microsoft Office, ELLIS, EIMS) to monitor reports & assist in preparing materials &/or presentations for public meetings &/or hearings.

Provides technical information on programs & policies to private organizations, government officials, & general public. Performs other work-related duties as assigned.

4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.

• Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 1, 63122.
• Or equivalent of Minimum Class Qualifications For Employment noted above

Program Management

Transportation - District 08

District 8 Human Resources, PH:

District 8 HQ

United States of America-OHIO-Warren County-Lebanon

33.32 - 47.47

Full-time

Classified

Exempt from Union

Planning and Development

Analyzation, Critical Thinking, Organizing and Planning