Correction Records Management Officer BORM Job Lebanon area,Ohio USA,Management

Position: Correction Records Management Officer BORM (20082861)

Correction Records Management Officer BORM ) (2600057T)

Agency Contact: vlora.mcafeeo.gov

Organization

Rehabilitation & Correction
- Operation Support Center

Work Location

DRC Central Office-Warren

5787 State Route 63 Suite D Lebanon

45036

Primary Location

United States of America - OHIO
- Warren County
- Lebanon

Compensation

$23.65

Schedule

Full‑time

Union

OCSEA

Primary Job Skill

Records Management

Technical Skills

Computer Literacy, Clerical & Data Entry, Communications, Records Management

Responsibilities

Prepare files and documents for scanning and pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff
Responsible for indexing documents stored on document imaging software (Onbase)
Prepares correspondence and records in response to public record requests
Prepare exemplification documents and certificates of inmate status
Operate microfilm equipment (e.g., paper converter, viewer, photocopier) and operate scanning equipment
Responsible for inspecting the final product to assess quality, refill and replace supplies in machines and clean, adjust and perform routine maintenance on equipment
Responsible for working with service representatives on repairs of equipment
Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations
May function as lead worker over clerical employees involved in records maintenance activities
Responsible for the training of staff in procedures for maintenance and storage of records
Establishes due dates in responding to requests
Assist staff in resolving problems regarding equipment
Assists staff in responding to telephone calls, faxes and in‑person inquiries from employees regarding printing, OnBase, or microfilm requests
Handles ingoing and outgoing mail and explains procedures and answers questions
Responsible for inventories, orders, supplies and stocks shelves

Qualifications

Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 months experience in records management; 1 course or 3 months experience in public relations or business communications with emphasis on writing letters & oral communication.
Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills

Records Management

Benefits

Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

* Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Application Procedures

When completing your on‑line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.

We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on‑line application.

You can check the status of your application by signing into your profile on this website.

We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.

If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.

Pre‑Employment Drug Testing

All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre‑Employment

Bac…