Accounts Payable Coordinator

Accounts Payable Specialist

We are looking for an accounts payable specialist to join a team in Lebanon, PA. This role is ideal for someone who enjoys maintaining accurate financial records, processing vendor payments, and keeping invoice activity organized and on schedule. The selected candidate will support day-to-day payables operations while working closely with internal partners to ensure timely approvals and strong financial accuracy.

Why work here:

• Enjoy a collaborative and supportive team environment with opportunities to learn and grow within the accounting department.
• Great organization culture.
• Gain exposure to a variety of accounts payable and accounting functions, allowing you to expand your skills and take on increased responsibilities over time.
• After a successful training period, transition to a hybrid schedule, working 3 days in the office and 2 days remotely, providing greater flexibility and work-life balance.
• Join an organization that values employee development, accuracy, teamwork, and continuous improvement.

Responsibilities:

• Process vendor invoices from receipt through payment while verifying accuracy, completeness, and supporting documentation.
• Assign appropriate general ledger coding to invoices and confirm charges are recorded to the correct accounts.
• Review payment requests for proper authorization and follow up with internal stakeholders to obtain outstanding approvals.
• Prepare and manage ACH payments and check runs in accordance with established deadlines and payment schedules.
• Reconcile invoice details, debit and credit activity, and vendor balances to identify and resolve discrepancies promptly.
• Maintain organized accounts payable records and ensure documentation is complete for audit and reporting purposes.
• Communicate with vendors and internal departments to answer payment questions and resolve invoice-related issues efficiently.