Assistant Controller Lebanon, PA

Construction Project Coordinator

We are looking for a highly organized, detail-oriented individual to support construction project operations from early planning through final closeout in Pennsylvania. This position is ideal for someone who thrives in a deadline-driven setting, manages multiple assignments with confidence, and builds strong working relationships with clients, subcontractors, and internal teams. The successful candidate will help keep documentation, scheduling, compliance, and communication on track while contributing to the smooth delivery of small to mid-sized projects.

Responsibilities:

• Coordinate and maintain project records by organizing, uploading, and tracking documentation so information remains accurate and accessible to all project stakeholders.
• Prepare project-specific safety documentation to support compliance requirements and reinforce safe jobsite practices.
• Draft and process subcontract agreements, vendor commitments, and purchase orders in partnership with estimating and project leadership.
• Oversee contract routing and execution through electronic signature platforms while ensuring complete and timely recordkeeping.
• Create and update project logs for submittals and related documentation, following up on outstanding items to keep deliverables aligned with established timelines.
• Participate in project meetings, capture key decisions and action items, and distribute clear meeting notes to the appropriate team members.
• Support the permitting process by preparing submissions, coordinating required materials, and tracking approvals as needed.
• Assist with plan reproduction, scanning, and distribution, and collect final closeout materials such as as-built drawings, warranties, manuals, and occupancy documentation.
• Help manage small to mid-sized construction projects under the direction of project managers, while coordinating with superintendents and clients to maintain schedules and project momentum.