Human Resources and Payroll Specialist

Position Title:

Human Resources and Payroll Specialist Department:
Human Resources Supervisor:
Director of Human Resources FLSA Status:
Exempt Job Summary

The Human Resources and Payroll Specialist will assist with daily operations of the Human Resources department with a focus on onboarding and payroll responsibilities. This role is essential for maintaining accurate documentation, record-keeping, payroll setup and processing, while ensuring compliance with company policies and practices.

• Ensure payroll data (including salaries, adjunct and overload contracts, overtime earnings, and vacation payouts) is accurately populated and calculated.
• Submit monthly and semi-monthly payroll files using payroll processing software for faculty, staff, adjunct instructors, and student workers.
• Prepare reports on payroll expenditures, tax payments, and benefit plan disbursements.
• Review, track, and document compliance with mandatory and non-mandatory training (e.g., safety training, anti-harassment training, professional licensure).
• Assist all departments with the onboarding process for new hires. Including, but not limited to, new hire paperwork, collecting transcripts, initiating background checks/MVRs, maintaining compliance with I9/E-Verify, etc.
• Address employment-related inquiries from applicants, employees, and supervisors, referring complex matters to appropriate staff.
• Perform other duties as assigned.

• Excellent verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• Proven time management skills with the ability to meet deadlines.
• Strong analytical and problem-solving abilities.
• High level of integrity, professionalism, and confidentiality.
• Proficient in Microsoft Office Suite or related software.
• Familiarity with Paycom talent management systems or ability to quickly navigate HRIS.

• Minimum Requirement: Associate’s degree in Business Administration or related field.
• Preferred: Bachelor’s degree in Human Resources, Business Administration, or related field. At least three years of Human Resources or Payroll experience preferred.