Office Manager

About the Role

A clientis seeking an Office Manager to support daily office operations and assist with accounting and bookkeeping functions. This individual will work closely with company leadership and the Bookkeeper, serving as a key resource for administrative support, financial recordkeeping, and general office coordination.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable wearing multiple hats in a small business environment.

• Support day-to-day office operations and administrative functions
• Assist with Accounts Payable and Accounts Receivable processing
• Enter invoices, payments, and financial data into accounting systems
• Maintain organized records, files, and documentation
• Perform account reconciliations and assist with bookkeeping activities
• Coordinate vendor communications and respond to inquiries
• Answer phones, manage correspondence, and assist visitors as needed
• Assist with scheduling, reporting, and special projects
• Support month-end accounting processes and related administrative tasks
• Help ensure the office remains organized and running efficiently

• 2+ years of administrative, office management, bookkeeping, accounting support, or related experience
• Proficiency with Microsoft Office, particularly Excel
• Experience with accounting software preferred
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Ability to prioritize tasks and work independently
• Strong communication and customer service skills
• Dependable, professional, and team-oriented approach

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive…