Office Administrator
Job in
Leeds, Jefferson County, Alabama, 35094, USA
Listed on 2026-05-21
Listing for:
Williams Lea
Full Time, Part Time
position Listed on 2026-05-21
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Location:
Leeds, LS10 1AB
Contract:
Full Time, Permanent
Shifts:
37.5 hours per week, Monday – Friday, 9am until 5:30pm with 1 hours unpaid break
Work model:
Hybrid Williams Lea seeks a Legal Administrator to join our team!
Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.
Purpose of role
The Legal Administrator’s principal role is to provide the client with the administrative support they need to provide seamless legal services to their customers and help them maximise the amount of time they can spend on fee-earning tasks.
The Legal Administrator will be responsible for completing defined legal administrative tasks, working within the client systems from the ODC while adhering to all client processes, protocols and policies.
Key responsibilities
Attending on receipt of instructions from Fee Earners and carrying out said instructions in accordance with the standard operating procedures
Carrying out electronic checks and client due diligence in accordance with the Anti-Money Laundering regulations
Sending out standard emails
Updating data on CRM system
Call handling as needed
Providing a defined administrative service, including file opening and closing, following standard operating procedures
Ensuring all work is completed to the highest standard
Raising queries and concerns with designated individuals, as required
Recording tasks and other management information, as required
Completing reporting tasks, as required
Producing and maintaining Excel spreadsheets, where required
Liaising with fee earners, PAs, secretaries and other business support departments as required
Contacting customers of client firms to gain personal and/or matter related information
Taking an active role in the care of clients and being wholly familiar with all processes
Personal attributes
A legal administrator values quality and delivery of work above all else and has the responsibility to ensure that their skill set is up to date and they are familiar with the company and client’s departments, key personnel, internal systems and procedures. This will ensure that they are able to carry out their role effectively and, where appropriate, discuss any training requirements with their line manager.
Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm.
Excellent telephone manner and competent knowledge of telephone systems
Excellent communication, organisation and team skills
Excellent attention to detail
Flexible and dependable, able to take the initiative
Able to remain clam under pressure and work to tight deadlines and defined SOPsConscientious, approachable and enthusiastic
Able to quickly build confident, respect and trust with others
Have a positive approach to daily tasks and have a solution focused working method
Rewards and Benefits We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:25 days holiday, plus bank holidays(pro-rata for part time roles)
Salary sacrifice schemes, retail vouchers – including our Tech Scheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
Life Assurance Private Medical Insurance Dental Insurance Health Assessments Cycle-to-work scheme
Discounted gym memberships
Referral Scheme You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity The Company values the differences…
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