Administrative Assistant

At Beacon College, our mission is clear: we are dedicated to helping students with learning disabilities, ADHD, and other learning differences achieve academic and personal success. As the first accredited liberal arts institution focused on this purpose, we are nationally recognized for empowering students to reach their fullest potential.

When you join our team, you become part of a community driven by purpose, compassion, and excellence. Every role contributes to creating an environment where students are valued, supported, and inspired. If you’re passionate about making a difference, explore our opportunities and help us continue to illuminate pathways to success.

Beacon College, an institution dedicated to uniquely serving students through an innovative, student-centered approach, is seeking a highly organized and service-oriented Administrative Assistant. This role is essential in supporting senior leadership and advancing the College’s mission through efficient administrative operations, strong communication, and collaborative engagement.

Administrative Assistant

Varies

Full-Time | Staff

Beacon College, Leesburg, Florida

Non-Exempt Hourly

The Administrative Assistant provides essential clerical and administrative support to senior leadership and multiple departments within the College, ensuring efficient day-to-day office operations and effective communication. This role serves as a primary point of contact for routine inquiries from students, faculty, staff, and external stakeholders, and assists with scheduling, document preparation, data entry, and office coordination. Work is performed under general supervision, following established procedures.

The Administrative Assistant supports institutional processes with accurate, timely, and detail-oriented work in a fast-paced higher education environment.

• Serve as the primary point of contact for visitors, students, faculty, and external stakeholders by greeting guests, answering phones, managing inquiries, and directing communications appropriately.
• Provide administrative and clerical support to senior leadership, including scheduling appointments, maintaining calendars, and coordinating meetings based on established priorities and direction.
• Draft, format, and edit routine correspondence, reports, presentations, and spreadsheets using standard templates and instructions.
• Maintain and update databases and records by entering, verifying, and retrieving data in accordance with established procedures.
• Support Beacon College reporting efforts by collecting, organizing, and compiling data for review.
• Assist with data tracking and reporting activities, including maintaining spreadsheets and generating routine reports.
• Provide financial administrative support, including processing purchase orders, tracking expenses, and reconciling transactions according to established procedures.
• Oversee office operations such as ordering supplies, maintaining equipment, and ensuring workspace organization using standard processes.
• Coordinate travel arrangements, logistics for meetings and events, including scheduling, preparing materials, and arranging resources.
• Provide information to students and visitors by answering routine questions and referring more complex issues to appropriate staff.
• Assist with resolving routine administrative issues by following established guidelines and escalating concerns when appropriate.
• Build and maintain positive working relationships with students, faculty, staff, and external partners.
• Maintain records and filing systems, ensuring accuracy, confidentiality, and compliance with established policies.
• Perform all duties in accordance with College policies, procedures, and supervisory guidance.
• All other duties as assigned.

Education: Associate’s degree or equivalent experience.

Experience: 2+ years of administrative support experience.

• Experience working with diverse populations; higher education experience preferred (including familiarity with college systems and students with learning differences).