Buyer, Business

Buyer Position

Buyer - $23.78 - $34.82 per hour

The purpose of this position is to perform responsible specialized work in procurement of assigned types of commodities at competitive prices in connection with the Central Procurement Operation of the City. Employees in this classification do detailed work involved in purchasing assigned commodity groups, including review of requisitions. Work involves the ability to communicate with vendors and City personnel in order to discern needs and ability to furnish needed materials.

The employee exercises considerable judgment and initiative in the performance of work tasks. Work is performed under the general supervision of the Procurement Manager and Senior Buyer in accordance with established policies and is reviewed through observation and analysis of reports. Works with supervisor to prepare specifications for bidding and quoting purposes. Prepares bid packets, and quote packets, and public advertisement of tabulations.

Senior Buyer – $25.72 - $37.66 per hour

The purpose of this position is to perform highly specialized work in the purchase of a variety of complex commodities for the City. Employees in this classification function at senior professional level to perform detailed work in the preparation, research, writing, evaluating and administration of solicitations and contracts. The position consists of technical and professional work in the procurement of goods and services in compliance with federal, state and local policies and procedures.

The Senior Buyer may act on behalf of the Procurement Manager in their absence. This position ensures proper administration of the solicitations, specifications, scopes of work and resulting agreements or contracts, purchase orders issued by the City in support of departmental activity. Leads and participates in work of other staff within the division.

Buyer

• Purchases assigned commodities, supplies, services and equipment.
• Evaluates requisitions and confers with department representatives on specifications, quantity, quality and delivery requirements of merchandise.
• Solicits and analyzes written and verbal quotations for materials, supplies, services and equipment.
• Performs expediting and follow-up activities to ensure timely deliveries.
• Interviews vendors and their representatives and maintains close contact by telephone and correspondence.
• Contacts suppliers and vendors regarding condition of goods and errors in shipment, prices and extensions.
• Assists in establishing schedules for purchases and term contracts for annual requirements.
• Assists in preparation of manuals and procedures.
• Assists with the administration of the procurement card program.
• Remains familiar with the State of Florida Contracts system.
• Exercises responsibility to assist Procurement Manager in administration of purchasing procedures for all City acquisitions.
• Performs some general clerical functions, filing, answering telephone, taking messages, inventory functions and other support activities, as required.
• Performs special assignments.
• Works with supervisor to prepare specifications for bidding and quoting purposes. Prepares bid packets, and quote packets, and public advertisement of tabulations.
• Creates, monitors and recommends award of formal bids as directed by the Procurement Manager.
• Creates, monitors and facilitates the evaluation of formal RFP's as directed by the Procurement Manager.
• Maintains awareness of the material requirements of all City departments.
• Candidate must be highly proficient in the use of a personal computer and associated general software such as Microsoft Word, Excel, and Outlook. Procurement staff are responsible for completing their own correspondence and all computer related data entry.
• Reads technical instructions, procedures manuals, and charts to solve practical problems; composes routine and specialized reports, forms, and business letters; speaks compound sentences using normal grammar and word form.
• Performs specialized technical and professional work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; applies specialized technical or professional principles and practices in the solution of problems; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.
• Directs actions of others, making decisions almost constantly, affecting coworkers and City staff.
• Performs related functions as required.

Senior Buyer

• Performs complex and specialized purchasing work according to generally accepted public procurement principles. Provides initial and ongoing support to the department staff assigned to all types of complex and simple procurement functions for all City Departments.
• Serves as the liaison between City departments and the procurement division for all department needs related to procurement.
• Prepares and reviews justifications, specifications, and…