Parts Inventory Specialist

Job Overview

The Parts Inventory Specialist is responsible for providing service to the Garage Technicians, Team Leads, Drivers and external customers by supplying parts, supplies, and equipment as needed for fleet services. This role maintains multiple parts storerooms containing nearly 250,000 parts with a total value of approximately $930,000. The specialist issues over 130,000 parts annually, totaling roughly $3.2 million. Research using fleet maintenance software, vendor contacts, manufacturer websites and online sources is routinely required.

The position also handles ordering equipment, parts, and materials to support maintenance and repair work, including EV chargers, tablets, Wi‑Fi, camera systems and other vehicle‑related technology. The specialist ensures inventory levels are optimized to meet maintenance needs and support cost‑effective operations.

• Orders, inventories and distributes equipment, parts and supplies required by technicians, school bus drivers and other staff members to complete maintenance and repair work on a variety of vehicle systems and technology.
• Receives, unloads, and verifies delivery tickets for items. Items must be placed in stock and moved to the correct location within multiple storerooms.
• Issues and transfers parts to and from multiple storeroom locations, including mobile service trucks, and delivers parts to jobs. Must also perform periodic inventory of all storerooms and daily inventories of high value parts in special storerooms.
• Operates a forklift to aid in the loading, unloading and delivery of parts.
• Maintains an organized and orderly warehouse.
• Uses fleet maintenance software and other applications to keep records of parts ordered and issued to work orders. Researches part numbers, availability, compatibility and pricing using vendor websites, specialized subscription sites, email and telephone communication, and finds alternative parts when substitutions must be made.
• Creates custom inventories of highly technical parts and supplies, including Android based tablets, GPS modules, mobile Wi‑Fi routers, onboard video camera systems, and various brands of EV chargers and components. Custom inventory applications are created in Excel; templates and documents are created in Word.
• Responsible for inspecting damage to Android based tablets and overseeing tablet repairs, tracking all tablets at each step of the process.
• Sorts and assembles technology components from bulk shipments to form kits that are installed in new vehicles.
• Researches, orders, inventories and issues parts for multiple fuel stations and fuel types, including pump parts, electronics, fuel hoses, fuel nozzles and break‑away devices for gasoline, diesel and propane fuel stations.
• Inventories and issues fuel cards and toll transponders for LCPS vehicles as needed.
• Orders, maintains inventory and issues office supplies for fleet staff.
• Operates LCPS vehicles to pick up and return parts at vendor locations as needed.
• Coordinates pick‑up of recycled scrap tires, waste oil, used coolant, scrap metal and e‑cycling of used electronics.
• Performs physical inventory and runs end‑of‑month inventory reports.
• Updates and maintains a file of Safety Data Sheets to comply with all OSHA and VOSH requirements.
• Assists the Parts Supervisor in performing cyclic inventories and assumes Parts Supervisor responsibilities as needed.

Education
:
High School Diploma or GED.

Experience
:
Two (2) years of experience in record‑keeping, inventory control or a related area.

Licenses and Certifications
: EPA 609 certification to handle R134A and 1234YF refrigerant; forklift operator certification; training and certifications from Thomas Built Bus, IC Bus, Blue Bird Bus, Cummins, Bendix brakes, Meritor, Braun, Ricon.

Knowledge,

Skills and Abilities

:
Ability to perform stockroom duties efficiently; to learn the types and categories of parts and supplies used in facilities maintenance work; to follow oral and written instructions; to communicate effectively; to work cooperatively with others.

The following provides a brief description of the physical requirements for this…