Administrative Assistant, Business Development

Administrative Assistant, Business Development

Company:
Reef Capital

Salary: $50,000-$65,000

Location:

Lehi, UT;
Full-time in office

Reef is a Utah-based vertically integrated investment and development firm founded in 2005.

Reef is seeking a highly organized and proactive Administrative Assistant to support daily operations and ensure efficient workflow across the Business Development team. This role is responsible for supporting the Business Development team through administrative coordination, CRM updates, meeting follow-up, event logistics, asset coordination, and organized communication, while ensuring requests and priorities are managed through BD leadership.

• Provide general administrative support to the BD team and BD leadership as directed.
• Handle special projects, tracking items, and miscellaneous tasks as assigned.
• Support BD members with administrative needs, ensuring priorities are aligned through BD leadership.
• Channel new or ad hoc requests from BD members through BD leadership unless already pre‑approved or delegated.
• Provide ad‑hoc support for IR-related items when needed.

• Send agendas and manage recurring meeting invites.
• Take and distribute meeting notes.
• Track follow‑up items and enter tasks into Evernote, Salesforce, or the appropriate system.
• Help ensure meeting follow‑ups are organized, assigned, and visible to the appropriate team members.
• Flag upcoming deadlines, renewals, and follow‑up commitments.

• Enter and update Salesforce follow‑ups, records, and tracking items.
• Help maintain client, prospect, partner, and referral records.
• Support CRM cleanup, data accuracy, and team usage.
• Assist with relationship audits, referral tracking, dashboards, and reporting templates.
• Update closed opportunities for real estate, sponsorship, and other BD‑related opportunities.
• Help ensure CRM updates are completed consistently and in alignment with BD team processes.

• Coordinate BD asset usage opportunities, including golf, plane usage, tickets, concerts, sporting events, and hospitality opportunities.
• Track guest details, approvals, usage, and follow‑up needs.
• Coordinate with the Director of BD Operations on asset usage tracking and reporting.
• Help ensure asset usage requests are properly documented and routed through the appropriate approval process.

• Maintain BD folders, calendars, templates, and shared resources.
• Send internal updates, reminders, marketing materials, and cadence emails as directed.
• Help keep materials easy to find and current.
• Support clear communication between BD team members, leadership, marketing, events, sales, and other cross‑functional teams as needed.
• Escalate unclear requests or communication gaps to BD leadership for direction.

• Assist with summits, tournaments, team meetings, prospect events, and hospitality functions.
• Support logistics such as guest lists, schedules, catering, venues, materials, attendee details, and follow‑up needs.
• Provide concierge‑style support for prospects and event guests.
• Help coordinate off‑site meetings and client entertainment.
• Support event‑related communication and tracking in coordination with the Director of BD Operations.

• Research potential clients, target markets, competitors, and industry trends.
• Prepare background information and materials for meetings.
• Help update BD collateral, one‑sheets, decks, and event materials.
• Support preparation for prospect meetings, partner conversations, and internal strategy discussions.

• Coordinate travel for BD team members as needed.
• Support logistics for meetings, roadshows, investor meetings, client entertainment, and BD‑related events.
• Help organize schedules, itineraries, transportation, lodging, and related details when assigned.

• High school diploma required; bachelor’s degree preferred.
• Previous experience working with business development, sales, or event teams is highly desirable.
• Proficient use of technology, especially Microsoft Office and Google Suite.
• 3+ years of previous administrative assistant/receptionist experience.
• Great organizational skills with exposure to AI.
• Excellent interpersonal communication skills, both written and verbal, with the ability to problem‑solve.

• 401(k) Plan with Company Match
• Generous Health Plan with HSA Match
• Flexible Paid Time‑off
• Daily Company Lunches
• Cell Phone Service Allowance
• Discounts at Company‑owned Resorts and Golf Courses