Stability Studies Administrative Assistant

Summary

This is an excellent position for those who wish to seek a part-time position with potential for growth, learning, and development in a niche third-party laboratory industry. ARL is looking for a highly motivated, meticulous, and tech-savvy team player with excellent communication and organizational skills to join our amazing team. The ability to multitask in a fast-paced environment and stay cool under pressure is an absolute requirement.

• Monday-Friday
• Flexible hours between 9:00 AM and 5:00 PM
• Part-Time (~20 hours per week)

• Occasionally answer phone calls and process emails from clients
• Report to a designated officer of the Partnerships team.
• Log samples to assigned log number, and track samples received in ARL's laboratory information systems
• Label and store samples according to Stability Protocols and SOP’s
• Work closely with the Samples Receiving team to process samples
• Assist in storage of samples, submissions, shipments, and special projects related to st abilities
• Read, understand, and follow applicable Standard Operating Procedures, including quality and safety procedures
• Conduct client and team interactions in a professional and appropriate manner
• Complete all Stability Technician tasks and other projects assigned by leadership
• Accurately enter data and ensure sample processing accuracy

• Log samples to assigned log numbers and track them using ARL's Laboratory Information Management Systems (LIMS)
• Verify receipt of samples against Chain of Custody (COC)/Sample Submission Forms (SSF)/ Stability Protocols for accuracy and completeness
• Store and track samples in accordance with Stability protocols
• Process sample retention and dispose of samples and waste per lab protocols
• Clean and organize the department workspace daily to maintain sanitary and safe conditions

• Collaborate with team members across departments to ensure smooth sample flow
• Work with the Samples Receiving to resolve issues and ensure timely sample testing
• Assist Lead in training team members on protocols, procedures, and workflows, when and as assigned
• Assist in sample-handling aspects for stability samples as assigned by the manager of Sample Management & Receiving

• Minimum Education:
  
  High school diploma

• At least 1 year of industry experience with broad understanding, specific experience, and strong competency in sample management and receiving, as well as quoting and client interactions

• Be technologically savvy
• Be able to learn to operate and work with technology very quickly
• Proficient in ARL’s LIMS systems and protocols
• Be able to accurately enter data and process samples accurately
• Be able to work in a high-pressure environment where time is of the essence
• Be able to comply with all processing protocols and follow directions accurately
• Be able to work productively and efficiently in a team environment
• Excellent interpersonal and communication skills
• Be able to work collaboratively with team members across departments
• Be able to pass drug testing and background check
• Be able to execute and demonstrate ARL's values
• Be able to understand and use general mathematics
• Be able to communicate proficiently verbally and in writing in English
• Be able to organize and pay attention to detail
• Be willing to wear personal protective equipment provided and required by ARL

• Be able to communicate in English fluently and proficiently, in writing and orally
• Able to lift at least 50 lbs.
• Available to work 5 days a week during the day and flexible to meet testing deadlines.
• Comply with ARL’s drug-free, background check, and attendance/time off policies.

Compensation commensurates with experience.