Office Administrative Assistant
Job in
Leland, Brunswick County, North Carolina, 28451, USA
Listed on 2026-02-16
Listing for:
Dixon's Service Company
Full Time
position Listed on 2026-02-16
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Virtual Assistant/ Remote Admin, Clerical
Job Description & How to Apply Below
Benefits:
- IRA with company match
- 401(k) matching
- Dental insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
The Office Assistant will be responsible for handling a variety of administrative, organizational, and coordination tasks to support the smooth operation of the office. The ideal candidate is highly organized, dependable, and comfortable multitasking in a fast‑paced environment. You will provide essential support to the General Manager, assist with data management, and contribute to executive reporting and coordination.
Key Responsibilities:- Answer phone calls, take messages, and direct inquiries to the appropriate person.
- Manage email correspondence, organize responses, and direct inquiries when needed.
- Assist in scheduling appointments, managing office calendars, and organizing meetings for the General Manager.
- File documents and organize digital records with attention to detail and confidentiality.
- Prepare and edit documents, reports, and presentations as needed.
- Maintain accurate office records and handle confidential information with discretion.
- Maintain office supplies to ensure the office is well‑stocked and organized.
- Input data into company databases with accuracy and attention to detail.
- Update and maintain contact lists, customer information, and other relevant databases.
- Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
- Communicate updates or changes to office procedures and schedules.
- Support the General Manager and management team in organizing meetings and preparing materials.
- Provide support for Dispatch on tracking field metrics and help with scheduling.
- Support different departments with ad hoc projects and tasks.
- Conduct basic research, compile information, and assist with report generation to be provided to the General Manager.
- Aid in onboarding new employees by preparing work spaces, creating orientation materials, and coordinating training schedules.
- Entry‑level accounting experience and familiarity with Quick Books Pro.
- Marketing support and experience with Customer Lifecycle Management (CLM) software, particularly Mailchimp.
- Ability to compile executive reports to support the General Manager and management meetings.
- Reliable, punctual, and able to meet deadlines consistently.
- Strong data‑tracking skills with an ability to create clear and concise reports.
- Excellent organizational skills and a keen eye for detail.
- High school diploma or equivalent; additional administrative or accounting certification is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Previous experience in an administrative or office assistant role preferred.
- HVAC experience and entry‑level understanding of finances is a plus!!
Please submit your resume and a cover letter to [contact email] explaining why you’re the perfect fit for our team. We look forward to learning more about you and potentially welcoming you to Dixon's Service Company!
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