Retail - Billing Analyst

Position Summary

The Billing Analyst performs contract and billing preparations for an engineering team. They coordinate with clients and Project/Program Managers to setup projects, obtain necessary purchase orders, and navigate through the hurdles of billing approvals. They work closely with the accounting team to finalize invoices and assist with completion.

• Obtains client purchase orders and sets up projects/phases to match client needs.
• Performs monthly billing reconciliations.
• Maintains the project database.
• Prepares various reports for management such as outstanding accounts receivables and collections.
• Prepares invoices ensuring contract terms and fee schedules are met.
• Other duties as assigned.

• Troubleshoots billing problems and offers constructive solutions to billing inquiries.
• Contacts clients regarding payments, billing options, account reconciliations, collections, and more.

• Keeps others informed conveying information clearly and with an appropriate level of detail.
• Listens attentively to others and takes an interest in what they have to say.
• Responds openly to others encouraging honest, productive communication.

• Demonstrates consideration for the opinions, perspectives, and experiences others.
• Takes responsibility for personal actions and delivers on commitments.
• Aims to understand how actions impact others.

• Takes steps to ensure work is done correctly.
• Delivers on client expectations.
• Strives to follow policies and procedures.

• Shares time, effort, and consideration with others.

• Views mistakes and change as a growth opportunity.
• Recognizes gaps in personal knowledge and enthusiastically pursues opportunities to learn something new.
• Engages others when tackling an unfamiliar task or responsibility.

• Recognizes routine problems and identifies solutions.
• Keeps up with industry and/or discipline standards.
• Maintains best practice throughout all job functions.

• Bachelor's degree in accounting, finance or related field preferred
• 3 years' relevant experience required
• Architecture/Engineering/Construction or Professional Services industry experience preferred
• Experience with Deltek Vision accounting software and Concur preferred
• Knowledge of accounting functions and processes
• Ability to multitask
• Advanced knowledge and ability in the use of Microsoft Office applications (i.e. Microsoft Word, Excel, Access, PowerPoint, etc.)
• Ability to interact with clients, upper management and project managers
• Detail oriented with an Accounting background
• Excellent communication skills both written and verbal
• Excellent analytical and problem solving skills
• Ability to manage multiple projects concurrently
• Flexibility and organization skills
• Must demonstrate proficiency in all core competencies as described and characterized in this job description

• Prolonged periods of sitting or standing at a desk and working on a computer.
• Ability to read, write and communicate in English.

Henderson Engineers, Inc. and Henderson Building Solutions are EEO Employers/Vet/Disabled and participate in the E-Verify program.

Applicants for positions with Henderson Engineers/Henderson Building Solutions must be legally authorized to work in the United States, and verification of eligibility will be required at the time of commencement of employment.

All offers will be contingent upon completion of the hiring process including verifications and background checks as required for employment.