Administrative Coordinator

Select how often (in days) to receive an alert:

Home District/Group:DHO Kiewit Supply Network

Department:Administration

Employment Type:Full Time

We are currently looking for a proactive Procurement Administrator to support our growing demands at Kiewit Supply Network. Position will provide exceptional office administration support to a fast paced Industrial procurement team with high expectations in the Kansas City Metro area. Office administration support duties may include: maintaining various tracking logs, facilitating document transmittals, processing and managing Project files, Trade Partner and Project Team document management, office clerical/support services, printing, expense reporting, with other assigned tasks.

Kiewit Supply Network specializes in providing comprehensive procurement services to clients across the construction and engineering industries in multiple markets, including transportation; water/wastewater; power; oil,gasand chemical; building and mining. Our keyobjectivesare to offer clients a world-class service that ensures equipment, materials and services are consistently estimated andprocuredat the right price and delivered on schedule.

This position is to be based out of our Lenexa, KS offices.

• Responsible to perform administrative and clerical duties including maintaining various tracking logs, facilitating document transmittals, processing and managing Project files, and Trade Partner and Project Team document management

• Collecting and processing Trade Partner and regulatory documentation and requirements.

• Potentially assist with all account payable transactions and reporting, PO maintenance, and invoice reconciliation

• Potentially Assist with tracking of subcontract insurance, bonds, contract documents, invoices and payments

• Assist with various special projects

• 3+ years of Administrative experience required

• Organizational and reporting skills.

• Diligent and proactive with good attention to detail.

• Excellent customer service skills and a positive, can-do attitude.

• Professional phone and written correspondence manner.

• Must be highly proficient in Microsoft Word, Excel, and Power Bi.

• Flexibility in schedule – early/late as needed.

• Ability to juggle multiple projects/assignments.

• Ability to work with various personalities.

• Other software package experience that is preferred includes SharePoint, Concur, Bluebeam.

Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.

Job Segment: Document Management, Clerical, Procurement, Supply, Technology, Entry Level, Administrative, Operations