Facilities Assistant

Current job opportunities are posted here as they become available.

The Facilities Assistant is responsible for providing support to the Facilities Management department by performing a variety of administrative and operational tasks under close supervision. This position is based on‑site and is dedicated to providing high‑quality customer service to both internal and external clients through strong organization, responsiveness, and attention to detail.

• None

• Process & distribute incoming and outgoing mail/packages, including courier services, Fed Ex, and UPS.
• Schedule and maintain rental car reservations for employees and provide shuttle support for fleet vehicles.
• Address routine day‑to‑day needs to include fulfilling document printing, copying, and retrieval requests, respond to internal and external information inquiries, and coordinate with stakeholders to obtain solutions.
• Provide support for conference room setup, reconfiguration, and cleanup for meetings and catering events.
• Assist in facilitating effective communication & collaboration between regional offices as a liaison within the facilities management team.
• Support the setup and arrangement of event spaces, ensuring logistical and facility‑related requirements are met for corporate events & gatherings.
• Assist with set‑up and general support of office/cubicle spaces, to include furniture moving and installations.
• Coordinate recycling and shredding collections, schedule pickups, and submit invoices for approval.
• Maintain kitchen cleanliness, restock supplies, and support the upkeep of coffee brewers, storage spaces, and warehouse areas.
• Maintain various office supplies, including ordering, stocking, and submitting invoice approval.
• Other duties as assigned.

• High School Diploma AND 0+ years of relevant experience OR an equivalent combination of education and experience.
• Basic working knowledge of Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to handle multiple tasks in a fast‑paced environment.
• Customer service focus mindset with problem‑solving skills.
• Strong organizational skills and attention to detail.

• Ability to work on a computer for extended periods of time.
• Ability to sit and/or stand for extended periods of time.
• Must be able to lift a minimum of 55 lbs. up to 80 lbs., not on a continuous basis.

• Ability to travel to regional offices approximately 5% of the time. A valid driver’s license and proof of insurance are required.

• Medical, dental, and vision insurance
• Life, accident, and disability coverage
• 401(k) with company match
• Employee Assistance Program (EAP) and wellness initiatives
• Paid company holidays, floating holidays, and flexible time off
• Opportunities for training, professional growth, and advancement

Eligibility requirements apply to all plans in the United States. GBA reserves the right to alter benefits offerings at will.