Administrative Assistant - Register of Deeds

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The Neosho County Register of Deeds office is looking for a driven and motivated individual to fill the position of Administrative Assistant. Starting wage is $15.00 to $15.50, dependent upon qualifications, and includes county benefits options such as health/dental/vision insurance, sick leave, vacation, retirement (KPERS & KPERS
457) and more. The person chosen for this position will be required to comply with all state statutes, County, and departmental policies and procedures.

Must be at least 18 years old with valid driver's license.

To apply for this position, please see the Neosho County Human Resources & Payroll Office at 100 S. Main St., Erie, KS 66733. For questions, call Cindy Graff @ .

Responsible for providing clerical support in the Register of Deeds Office for Neosho County.

include the following. Duties and responsibilities, as required by business necessity may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

• Documents and preserves all records filed with the county according to State Statues of all real estate, oil and gas, UCC fixture filings and other legal documents as needed
• Assists and trains the general public on retrieving and searching all records on a daily basis
• Proofreads and verifies all computer and handwritten data input
• Handles fees for recording documents and copies money
• Answers the phone and directs calls as needed
• Coordinates activities to provide services with minimum delay and optimum efficiency
• Obtains training in order to upgrade skills and improve department operations
• Assists the public with title searches and examines documents for errors and reports as needed
• Maintains daily contact with title companies, attorneys and the general public regarding documents for filing on file
• Retrieves, sends, bills and collects money for copies sent by request via person, mail or email
• Provides necessary copies of deeds, tax addresses and Sale Validation Questionnaires to the County Appraisers’ Office
• Enforces and maintains compliance with all federal, state and local laws and ordinances
• Performs other duties as assigned or deemed necessary
• Complies with all organizational and departmental policies and procedures
• Operates all job-related equipment, machinery, tools and other aids as required or needed
• Protects and maintains any confidential information you have access to, whether oral, written, or electronic

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or other equivalent or six months of related experience and/or training
• Equivalent combination of education and experience may be considered

• None

• Ability to utilize general computer programs including Microsoft Office products, Orion Tax Pro, CIC tax program and others
• Experience with computerized and manual record keeping systems
• Ability to read, analyze and interpret policies, procedures and regulations
• Calculates figures and amounts such as discounts, interest, percentages and other
• Excellent time management skills and ability to multi-task and prioritize work
• Ability to fulfill all duties with minimal supervision and to work independently
• Assess situations rapidly and make logical decisions in a timely manner
• Analyze facts and exercise sound judgment
• Ability to effectively manage projects and multiple priorities simultaneously
• Strong written and verbal communication skills
• Problem solving and critical thinking skills
  
  Strong math, spelling, computer, and calculator abilities
• Ability to communicate in a professional, calm and courteous manner with the general public and employees