Facilities Coordinator

Summary

VIAVI is a global provider of network test, monitoring and assurance solutions for telecommunications, cloud, enterprises, first responders, military, aerospace, and railway. The role provides comprehensive administrative and facilities support to enable smooth operation across multiple sites in the U.S.

• Provide administrative and clerical support and act as backup for the Facilities Manager.
• Interact with external suppliers, accounting staff, team members, and various departments within the company.
• Assist with general administrative tasks, including purchase order creation and management, invoice processing, and financial reconciliation.
• Offer facility support as directed: supplier management, site request coordination, and work order system management.
• Maintain the integrity of spreadsheets, databases, and other digital tools associated with support functions.
• Assist with Environmental, Health, and Safety (EHS) activities to maintain a safe work environment at various sites.
• Provide support for miscellaneous duties that may arise for multiple U.S. sites.
• Perform other duties as assigned.

• High School Diploma or equivalent required.
• 3–5 years of prior administrative or coordinator experience.
• Solid computer skills – Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Teams); comfort with technology and automated systems.
• Knowledge of Oracle is a plus but not required.
• Ability to prioritize and multitask, demonstrating urgency and respect for deadlines.
• Exceptional writing and communication abilities.
• Refined organization skills with an eye for efficiency and detail.
• Poise, professionalism, and good judgment.

VIAVI Solutions is an equal opportunity and affirmative action employer – minorities/females/veterans/persons with disabilities.