Facilities Coordinator

Facilities Coordinator

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

100% on-site Lenexa KS

The Facilities Coordinator will support the day-to-day operations of facilities in the Lenexa KS office/lab, ensuring that processes and procedures are streamlined to achieve maximum efficiency in terms of cost and productivity in a collaborative team environment.

Please note:

This is a hands-on role which may require heavy lifting, furniture assembly, and use of tools.

• Recognize, exemplify and adhere to ICON’s values, which center around our commitment to People, Clients and Performance
• As a member of staff, the F&A Coordinator is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client need
• Uses discretion with support of Manager to identify and resolve day to day issues to maintain office operations
• Supports essential central services, such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational
• Assist with management of local Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking
• Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics
• Source and monitor suppliers, including ordering, stock control and distribution in compliance with procurement and purchasing policies (
  
  Please note:
  
  role may require heavy lifting of 50 lbs+)
• Health & Safety (H&S) Management:
  Act as local H&S Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation. Responsible for call-out system for emergencies or alarm-related calls. Implementation and compliance with fire safety procedures
• Coordination and delivery of Facilities and Administration Induction for new employees
• Support other GBS functions at a local level, such as invoice scanning and log completion for Finance where required
• Keep management informed of any issues within the organization that require attention
• Assist with additional facilities related projects as assigned

• A minimum of 1 year experience in a Facilities and Administration related role or equivalent experience.
• Familiarity/proficiency with hand tools, basic knowledge of plumbing/electric is preferred
• Proficient with Microsoft Office Suite
• Ability to be resourceful and proactive in dealing with issues that may arise
• Strong oral and written communication skills, with fluency in English required
• Strong interpersonal skills and ability to interact at all levels and across cultures
• Awareness of workplace Health & Safety regulations
• High School diploma or international equivalent required

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, Life Works, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

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