Invoice Specialist

This position supports the Finance Department in servicing the needs of internal and external customers and is responsible for performing daily invoice processing and accounts receivable functions.

• Collect information, create and deliver accurate invoices for Hallcon’s staffing and consulting business entity.
• Process, calculate and deliver accurate fuel surcharge, monthly guarantee, out of area expense and crew transportation service invoices for Hallcon’s US and Canadian transportation business entities.
• Perform data verifications to ensure accuracy before sending invoices to clients.
• Upload and data entry into clients’ systems for invoice delivery.
• Ensure billing deadlines are met.
• Address and resolve customer inquiries timely and professionally.
• Provide backup and support as needed to the Finance Department regarding account receivable functions.
• Deliver the highest level of internal and external customer service and confidentiality at all times.
• Performs other duties as assigned.

• Bachelor’s degree or related field; five years related experience and/or training or equivalent combination of education and experience.

• Strong attention to detail
• Effective troubleshooting and problem-solving abilities
• Proven ability to manage multiple projects and meet deadlines
• Self‑motivated with the ability to work independently
• Collaborative team player with a positive attitude
• Excellent verbal and written communication skills
• Proficient in computer applications and Excel
• Ability to follow instructions and direction from supervisors
• Receptive to constructive feedback and continuous improvement
• Reliable attendance and punctuality

Hallcon is a mobility and infrastructure services company focused on turnkey solutions for clients such as technology companies, manufacturers, railroads, universities, corporate business parks, hospitals, airports, public transportation agencies and more.

Hallcon is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.