Environmental Scientist; Admin

Job Overview:

We are seeking a professional, customer-focused Project Specialist/Administrative Professional to support our environmental compliance licensing program. This role serves as a primary point of contact for incoming communications and provides administrative and project support to ensure timely responses, accurate tracking, and effective coordination across teams.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while maintaining a positive and professional demeanor in all interactions. This position plays a key role in supporting day-to-day operations for a large high-volume program by helping manage inquiries, documentation, paying invoices, and routine project support activities.

• Conduct online research of regulations to determine applicability and permitting requirements through federal/state/local government websites and databases.
• Communications with regulatory agencies to confirm permitting and inspection requirements.
• Electronic tracking and filing of permit documentation on internal and client owned programs.
• Tracking and completing environmental permit renewals, inspection requests, and all correspondence through various electronic platforms.
• Develop and maintain records of communication with government agencies, client contacts, and stakeholders.
• Work will consist of straightforward tasks using established procedures, with the potential for solving routine problems as encountered.
• Will be expected to apply basic technical skills and knowledge to complete the assigned work and will be expected to manage own time to meet deadlines set by others.
• Assist with the creation and maintenance of project filing systems for project documents in accordance with established program protocols.
• Assist with the general coordination and preparation of documents, forms, and general client submittals.

• Bachelor’s degree or equivalent experience.
• 2-5 years administrative experience.
• Proficient in Adobe Pro, Microsoft Outlook, Microsoft Excel, and other Microsoft products.
• Manages own time to meet agreed targets; develops plans for short-term work activities in own area.
• Interprets customer needs, assesses requirements, and identifies solutions to non-standard requests.
• Uses best practices and knowledge of internal/external business issues to improve products or services in own discipline.
• Applies knowledge and skills to a wide range of standard and nonstandard situations.
• Must have strong electronic and phone communication skills
• Must have strong organizational skills.

APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay rate for this position is $25 per hour. Compensation depends on several factors including experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees…