Recruiting and Operations Coordinator

Location: Kansas City (Lenexa, KS Headquarters)

This role requires local residency in the Kansas City area. Sponsorship is not available. No C2C or outside agencies.

At Keyhole Software, recruiting isn't about filling seats—it's about finding exceptional people who will become trusted teammates and consultants for years to come.

As our Recruiting & Operations Coordinator, you'll help shape the growth of our company by identifying outstanding talent while contributing across recruiting, operations, employee experience, marketing, and business initiatives. No two weeks look alike. One day you might be interviewing candidates; the next you could be planning an employee event, creating marketing content, answering HR questions, or improving an internal process.

If you enjoy variety, solving problems, and wearing multiple hats, you'll thrive here.

This isn't a high-volume recruiting role. We focus on quality over quantity, hiring people who align with our culture and want to build long-term careers. You'll help us grow our team of software developers and architects across Kansas City, St. Louis, Denver, Omaha/Lincoln, and Dallas. Technical recruiting experience isn't required—we can teach that.

At Keyhole, relationships are everything. We're looking for someone who naturally connects with people, communicates with warmth and professionalism, and enjoys helping others succeed. Many of our employees have been with us for 5, 10, or even 15 years because we intentionally hire collaborative, curious, and humble people who want to build a career—not simply find their next job.

Because this role touches nearly every part of the company, you'll gain experience in recruiting, HR, operations, marketing, business development, and executive leadership. It's an excellent opportunity for someone who enjoys learning, taking ownership, and making a meaningful impact.

Hiring exceptional consultants is one of the most important things we do. Every person we hire represents Keyhole on client projects, contributes to our culture, and influences our long-term success. That's why we invest so much time in getting it right.

• Identify and connect with exceptional software professionals through Linked In, Indeed, referrals, networking, and other channels.
• Build long-term relationships with software consultants across our markets.
• Guide candidates through a thoughtful, transparent interview process from first conversation through offer.
• Help candidates determine whether Keyhole is the right long-term fit—not just whether they can do the job.
• Review resumes, conduct interviews, and provide hiring recommendations.
• Share accurate information about Keyhole's culture, benefits, and career opportunities.
• Stay connected with talented professionals even when the timing isn't right.

You'll also help support the day-to-day operations that keep Keyhole running smoothly.

• Support HR and employee operations, including profile and resume updates, background checks, employee file maintenance, benefits questions, and open enrollment support.
• Coordinate employee engagement activities, lunch‑and‑learns, professional development opportunities, and internal events.
• Assist with special projects that improve how Keyhole operates.
• Provide administrative support, documentation, and assistance with company‑wide projects.
• Help maintain a welcoming, organized office by managing supplies, inventory, seasonal décor, and shared work spaces.
• Contribute to marketing initiatives by creating content for social media, blogs, the company website, and internal communications.
• Create and update engaging visual content (e.g., social media graphics, presentations) using online design tools such as Canva
• Leverage AI tools such as ChatGPT and other emerging technologies to improve recruiting, streamline operations, create marketing content, and continuously find better ways to work. Curiosity about AI and a willingness to learn new technology are important in this role.

This is a dynamic role that regularly shifts between recruiting, operations, HR, marketing, and business initiatives. We trust our…