Talent Acquisition Coordinator

Talent Acquisition Coordinator

Job  | Type:
Full-Time

The Talent Acquisition Coordinator supports the Talent Acquisition function by delivering a high‑touch candidate experience, maintaining recruiting operations, administering iCIMS workflows, compiling recruiting analytics and reporting, and supporting new hire data entry and updates in ADP. This role serves as a key operational partner to recruiters, hiring leaders, Human Resources, and candidates by helping ensure recruiting processes are accurate, timely, compliant, and candidate‑centered from application through onboarding.

The ideal candidate is highly organized, detail‑oriented, service‑oriented, and comfortable working across recruiting systems, candidate communications, scheduling, reporting, and administrative workflows.

• Provide day‑to‑day coordination support for the Talent Acquisition team, including interview scheduling, candidate communication, offer process support, and pre‑employment activity coordination.
• Deliver a professional, timely, and candidate‑centered experience throughout the recruitment lifecycle.
• Serve as a primary point of contact for candidates during scheduling, interview logistics, and pre‑employment steps, ensuring candidates understand next steps and feel supported.
• Coordinate interview logistics across departments, leadership levels, locations, and virtual platforms, including meeting links, agendas, candidate preparation details, and travel arrangements as needed.
• Partner with recruiters and Human Resources to support offer preparation, offer delivery logistics, background checks, references, and required hiring documentation.
• Support onboarding readiness by helping ensure candidate‑to‑new‑hire handoffs are accurate, timely, and aligned with internal process expectations.

• Serve as a strong iCIMS resource for the Talent Acquisition team by maintaining candidate records, requisition activity, recruiting workflows, and documentation within the applicant tracking system.
• Administer job postings and candidate movement through iCIMS in alignment with approved recruiting processes and compliance requirements.

• Enter new hire information into ADP accurately and timely in partnership with Human Resources and Talent Acquisition.
• Make approved updates to new hire and employee records in ADP as needed, ensuring information is complete, consistent, and aligned with source documentation.
• Coordinate with Talent Acquisition, HR, Payroll, and other internal partners to resolve missing or incomplete new hire information.
• Support the transition from accepted offer to new hire record creation by ensuring required data is captured, entered, and maintained appropriately.
• Maintain confidentiality and accuracy when handling candidate and employee information across iCIMS, ADP, and related HR systems.

• Support consistent execution of Talent Acquisition processes, procedures, and administrative workflows.
• Assist with recruiting process documentation, checklist maintenance, audit preparation, and compliance‑related administrative support.
• Support hiring events, recruiting campaigns, and special projects in an administrative and coordination capacity.
• Provide responsive support to recruiters, hiring leaders, HR partners, and candidates while balancing multiple priorities in a fast‑paced environment.

• Partner with Human Resources, hiring leaders, recruiters, and onboarding partners to support a smooth transition from candidate to employee.
• Support onboarding readiness activities, new hire communications, and first‑day preparation details.
• Help ensure new hires receive timely, accurate information and a welcoming experience before and during their first day.

• Associate’s degree or equivalent combination of education and experience.
• 2+ years of recruiting coordination, HR coordination, Talent Acquisition Operations, or related experience.
• Experience working within an ATS (iCIMS preferred).
• Strong organizational and project…