Bid & Proposal Specialist

At Nova Tech Automation, we build the hardware and software that keep the electrical grid running—the systems behind the substations and controls that power homes, hospitals, and businesses every day. It’s meaningful, high‑stakes work, and we do it with a team that is smart, grounded, and genuinely enjoys solving hard problems together. If you’re looking for a place where your work actually matters and where good ideas get heard no matter where they come from, we’d love to meet you.

The Bid & Proposal Specialist supports the Sales team by developing accurate, competitive proposals and internal pricing budgets for customers using bills of materials, engineering drawings, and other available resources. This role is a critical link between the sales process and project execution, ensuring that proposals are thorough, timely, and aligned with both customer needs and Nova Tech’s pricing standards. Success in this role requires strong analytical ability, attention to detail, and a working knowledge of technical products and project costing.

• Develop detailed customer proposals by interpreting bills of materials, engineering drawings, specifications, and other project documentation.
• Prepare internal pricing budgets that reflect accurate material, labor, and overhead costs in alignment with Nova Tech pricing guidelines.
• Collaborate with Sales Account Managers to understand project scope, customer requirements, and competitive positioning before finalizing proposals.
• Consult with Sales Engineers throughout the proposal process to ensure technical accuracy and alignment with customer expectations.
• Coordinate with Engineering and Operations to validate technical assumptions and confirm solution feasibility during the proposal process.
• Track proposal status and maintain an organized record of submitted bids, revisions, and outcomes for future reference and continuous improvement.
• Research and apply current pricing for materials, components, and services using available databases, vendor quotes, and internal resources.
• Request and manage vendor pricing to support accurate and competitive proposal development.
• Participate in competitive strategy review meetings to inform pricing decisions and ensure proposals are positioned effectively in the market.
• Identify cost‑saving opportunities or alternative configurations that maintain quality while improving Nova Tech’s competitive position.
• Support periodic pricing database updates to ensure proposal tools reflect current vendor and market pricing.
• Escalate pricing exceptions or out‑of‑scope items to the Director of Sales for review and approval before inclusion in customer proposals.

• Respond to customer and Account Manager requests for proposal clarifications, revisions, and reconfigurations in a timely and professional manner.
• Prepare clear proposal narratives and supporting documentation that effectively communicate Nova Tech’s solution and value to the customer.
• Coordinate internally across Sales, Engineering, and Project Management to gather the information needed to build complete and accurate proposals.

• Maintain accurate records of proposals, bills of materials, pricing files, and project documentation in Nova Tech’s systems.
• Generate and distribute standard proposal and budget reports for Sales team review and management visibility.
• Support continuous improvement of proposal templates, pricing tools, and administrative processes to increase efficiency and consistency.

• Represent Nova Tech’s values of integrity, teamwork, service, and innovation in all interactions with customers, coworkers, and vendors.
• Manage competing deadlines effectively, communicating status proactively to the Sales team and escalating concerns when needed.
• Maintain confidentiality of customer information, pricing strategy, and internal cost structures.
• Contribute to a positive, collaborative team environment by sharing knowledge and supporting colleagues across departments.

And other duties, as assigned.

• Associate’s degree in Business,…