Office Assistant IV ~ Caswell Developmental Center

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well‑being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Dept of Health and Human Services

Caswell Developmental Center

Administrative Specialist I (S)

NC08

This position serves as the lead office support professional for the assigned division(s) and functions as an administrative assistant to the Division Director(s). It is primarily responsible for managing position and personnel actions, including coordinating, tracking, and documenting activity for each assigned position. Duties include posting vacancies, monitoring recruitment and selection processes handled by Human Resources and division supervisors, and preparing offer, acceptance, or rejection letters.

The role also involves completing and submitting personnel action forms related to staffing assignments and coordinating payroll functions. Additionally, the position manages budget transfers associated with employee or position reassignments to meet administrative needs. Another key responsibility is overseeing the management, tracking, and reconciliation of the division’s assigned budget.

This Office Assistant IV position is located within the Rolling Hill Division with its working hours being Monday - Friday from 8:00am-5:00pm.

This posting is for an anticipated vacancy. Salary Range: $39,244.00 – $68,679.00

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs) / Management Preferences are not required. Applicants who possess the following skills are preferred:

• Ability to word process at a minimum rate of 50 words per minute.
• Proficiency in computer operation and applications (Microsoft Word and Microsoft Excel).
• Ability to learn quickly applications and programs with training.
• Must have effective oral and written communication skills and organizational capability.
• Management Preference:
  Associate's Degree in Secretarial Science and a minimum of 4 year's experience.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following:
  Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.
• If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59pm prior to the closing date.
• Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks.
• Degrees must be received from appropriately accredited institutions.…