Construction Bookkeeper & Office Coordinator

Overview

Job Title:

Construction Bookkeeper & Office Coordinator

• Work-Life Balance:
  Standard 40-hour work week
• Vibrant Culture:
  Join a stable, growing company with a close-knit and professional team
• Professional Impact:
  Play a key role in supporting operations and ensuring project and financial accuracy
• Personal Development:
  Gain industry knowledge and develop new skills to add to your professional experience

This position reports directly to the Controller
.

• Accounts Receivable & Billing
• Prepare monthly draft invoices and reconcile billing against project and vendor documentation
• Assist in construction-specific billing, including reviewing and approving job related entries, processing of monthly client invoices and tracking retainage
• Sends statements and make collections calls as instructed
• Operational Coordination
• Act as a liaison between Project Managers, field teams, and administrative staff
• Coordinate project paperwork, invoices, and supporting documentation to ensure accuracy and completeness
• Financial Support
• Assist the Controller with chart-of-accounts maintenance
• Support preparation of monthly financial statements and internal reports
• Office & Administrative Management
• Handle professional correspondence (phone and email)
• Perform data entry, filing, and general administrative support

• Accounting & Software Experience
• 3+ years of hands-on bookkeeping or accounting software experience required
• (e.g., Quick Books, MAS 90 / Sage, SAP, Peachtree, or similar ERP/accounting systems)
• 2+ years of Microsoft Office Suite with intermediate Microsoft Excel experience preferred
• Experience with Net Suite, Shepherd, or other ERP systems is a strong plus
• Education:
  
  College degree preferred (Accounting or related field), or equivalent professional experience
• Compliance & Physical Requirements
• Ability to pass a criminal background check and drug screening in accordance with the Massachusetts Fair Chance Act
• Ability to manage office materials and files, with occasional lifting of up to 20 lbs

• Benefits Package:
• Health, Dental & Vision Insurance
• 401(k) with company contribution
• Profit-sharing plan
• Paid holidays and PTO
• Employment Status:
  Full-time
• Pay: $28.00 - $32.00 per hour
• Expected hours: 40.0 per week

• 401(k) 3% Match
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance