Staffing Coordinator,Per Diem Job Leominster area,Massachusetts USA,Administrative/Clerical

Job Overview

This position provides support to nursing management in overall day-to-day coordination of staffing needs for individual patient care areas and is directly responsible for identifying the daily needs and changes in staffing and communicates to appropriate individuals. Manages the input of data in the electronic scheduling system. Manages the daily operations related to the use of the scheduling system. This position maintains the time and attendance records, processes the weekly payroll, makes manual edits on the payroll sheets, and communicates with the Payroll department.

Maintains good interpersonal, intra/interdepartmental relationships through communication systems and personal contact.

This position may have a signing bonus available. A member of the Recruitment Team will confirm eligibility during the interview process.

Exemption Status: Non-Exempt

Hiring Range: $17.36 - $31.26

Schedule Details: Sunday through Saturday

Scheduled

Hours:

Various

Shift: 4 - Mixed Shift, 8 Hours (United States of America)

Hours: 0.01

Cost Center: 24050 - 0110 Nursing Admin

Major Responsibilities

Identifies staffing needs and confers with appropriate managers throughout the day.

Responsible for the accurate entry in the automated scheduling system:
Enters all new hires into the Controller. and Scheduler. Updates monthly and daily schedules, manages and prints daily staffing sheets, sign-in sheets. Posts staffing needs lists.

Compiles daily staffing information and discusses with the appropriate manager or director.

Participates in daily Patient Flow bed meeting “huddles”.

Makes calls to fill staffing needs. Validates constant observation needs and communicates with charge nurses any changes in staffing needs.

Identifies overtime staffing and participates in reduction of expenses.

In conjunction with the Managers, identifies and maintains staffing allocations and staffing needs to meet patient volume and acuity and to meet budgetary goals.

Coordinates payroll data entry, completion of automated time card and People Soft sheets.

Functions as a “superuser” with automated scheduling system.

Enters personnel data and new hire information into the scheduling system.

Compiles productivity reports, attendance calendars, and overtime reports.

Distributes reports to Finance Dept. and the Chief Nursing Officer (CNO).

Provides training with automated scheduling system for new nurse managers, nursing supervisors and administrative assistants.

Validates accuracy of schedules and provides daily staffing reports to the off-shift nursing supervisors.

Standard Staffing Level Responsibilities

Complies with established departmental policies, procedures and objectives.

Attends variety of meetings, conferences, seminars as required or directed.

Demonstrates use of Quality Improvement in daily operations.

Complies with all health and safety regulations and requirements.

Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.

Maintains, regular, reliable, and predictable attendance.

Performs other similar and related duties as required or directed.

Position Qualifications

License/Certification/

Education:

Required:

High school diploma or equivalent

Experience/

Skills:

Required:

Knowledge of basic medical terminology

Strong organizational skills and attention to detail

Strong follow up skills

Strong interpersonal and communication skills

Ability to build and maintain positive working relationships

Basic knowledge of MS Office applications and the ability to learn new software programs rapidly

Knowledge of automated scheduling systems

Ability to read, write and speak clearly in English

Preferred:

Minimum three (3) years of staffing experience in a healthcare organization

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Physical Demands and Environmental Conditions

Constantly:

Sitting, repetitive movements, working indoors

Frequently:

Standing, walking, bending, reaching, grasping, high stress level, color vision
Precise motor skills, hearing, vision
Lifting, carrying, pulling, pushing 0-20 pounds

Occasionally:

Pushing, pulling, twisting, balancing, kneeling, temperature extremes

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talent acquisition. We will make every effort to respond to your request for disability assistance as soon as possible.

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Staffing Coordinator, Per Diem