Facilities & Safety Specialist

• Administer and support the facilities management program for Health Alliance-Clinton hospital
• Ensure compliance with regulatory requirements and The Joint Commission accreditation standards
• Support space planning, project planning, departmental budgeting, and Public Safety Management
• Administer department purchasing expenditures from quotes through receipt
• Administer budgets for engineering, grounds, plant operations, and public safety
• Track and supply data to management and contribute to department project plans
• Prepare comprehensive capital planning plans covering resources, schedules, budgets, construction, maintenance, and Public Safety projects
• Monitor project plans, schedules, budgets, and expenditures; elevate concerns to Facilities Management
• Assist with Capital Projects budgets, annual operating budgets, capital requests, fiscal-year capital budgets, and cost-center tracking
• Develop and maintain vendor relationships; obtain bids and coordinate service agreements
• Work with Legal on standard service agreements and ensure vendor services are timely and properly performed
• Review vendor invoices and track expenditures against budget plans
• Manage the space program by maintaining and developing CAD plans for hospitals and assigned locations
• Develop conceptual layout plans and designs and maintain/update architectural floor plans
• Maintain drawings and square-footage reports with current project requirements, decisions, and objectives
• Coordinate space allocation requests and layouts for new hires, moves, department changes, and new requirements
• Serve on the Space Committee and provide research and recommendations to management
• Schedule and coordinate facility maintenance, repair, space allocation, renovation, and remodeling programs

• Bachelor's degree in Facilities, Space Planning/Design, Project Management or related field
• Minimum five (5) years of related job experience
• Excellent communication, interpersonal and organizational skills
• Proficient in MS Office, including Excel spreadsheets
• Ability to work independently in a team environment, showing judgment and initiative
• Ability to work with others to resolve problems and address requests
• Self-motivated with strong time management and multi-tasking skills
• Ability to prepare business reports, correspondence, guidelines, and procedure documentation
• Able to read, write and speak clearly in English
• Knowledge of preventative and corrective maintenance programs, facilities resource planning, managing the central utility plant, capital planning, master planning, and capital project management
• Knowledge of CAD software (preferred)
• Scheduling, budget management, and department administration experience (preferred)
• Equivalent combination of education and experience may be substituted where certification, licensure, or registration is not required
• Ability to perform the stated physical demands and work under the listed environmental conditions

Demonstrates expertise in Facilities Management, including compliance with regulatory requirements and The Joint Commission standards, while effectively managing budgets, vendor relationships, and space planning. Proficient in project management and CAD software to support capital planning and departmental operations.

• Facilities Management
• Project Management
• Budget Management
• CAD Software
• Regulatory Compliance

• Facilities Resource Planning
• Capital Planning
• Preventative Maintenance Programs
• Corrective Maintenance Programs
• Department Administration
• Space Planning
• Project Scheduling
• Budget Tracking
• Vendor Management
• Business Report Preparation

• Excellent Communication
• Interpersonal Skills
• Organizational Skills
• Judgment and Initiative
• Time Management

• The Joint Commission Standards
• Public Safety Management
• Space Committee
• Capital Projects
• Architectural Floor Plans

• MS Office
• Excel Spreadsheets
• CAD Software