Executive Assistant, President's Office

Executive Assistant, President’s Office

Partner with the President & Founder to advance our purpose-driven mission with clarity and care. Enable an effective Board by managing agendas, materials, and action items. Help drive our mission to better prepare youth for their future.

We are seeking a highly organized and deadline-driven professional who provides a high-level of administrative, governance, and strategic support to the President in advancing the mission and priorities of Let’s Talk Science. This role serves as a key partner to the President, enabling effective decision-making, ensuring the smooth functioning of the Board of Directors and its committees, and strengthening alignment between governance and organizational strategy.

In addition to core executive support responsibilities, the role contributes to governance excellence and, in select areas, functions as an extension of the President’s Office – anticipating needs, advancing priorities, and supporting cross-organizational coordination.

• Post-secondary education in administration, business, public administration, or related field, or equivalent experience
• Minimum 5 years’ experience in executive-level administrative and governance support roles demonstrating experience supporting boards of directors and governance processes
• Strong proficiency in Microsoft Office; experience with board portals or document management systems (e.g., SharePoint) preferred
• Experience with Raiser’s Edge or customer relationship management (CRM) systems an asset
• Fluency in both English and French an asset
• Demonstrated professionalism, including the ability to maintain confidentiality and act with tact, integrity and diplomacy
• Outstanding written communication skills, including in preparation of material across various formats and audiences
• Advanced oral communication, interpersonal and relationship management skills, including ability to influence and build productive working relationships with external stakeholders
• Strong understanding of governance best practices and board dynamics
• Exceptional organizational and project management skills
• Ability to anticipate needs and operate proactively while managing competing priorities in a fast-paced workplace
• Ability to work outside of regular hours on occasion

• Flexible hours and Flexible Friday’s year round
• Remote work option that enables you to join us anywhere in Canada with support for set-up and connectivity
• Generous vacation package: 3 weeks’ vacation to start + 2-week paid winter closure
• Flexible holiday policies that allow for observance of diverse cultural and religious holidays
• 10 paid sick days
• Comprehensive group benefits coverage on a premium cost-shared basis, including health, dental, vision, Employee Assistance Program (EAP), life, long-term disability (LTD) and critical illness (starting at 3 months)
• Support for professional development and training to support our commitment to EDIA
• Years of Service Recognition

Expected hiring range: $60,000.00 – $70,000.00. Placement in the range will be based on factors such as market conditions, internal equity and candidate experience, skills and qualifications relevant to the role.

Let’s Talk Science is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge the shared lands we live and work on across Canada and that our national office is situated on the traditional territory of the Haudenosaunee, Wyandot and Anishinaabe.

Let’s Talk Science values the diverse and intersectional identities of its stakeholders and staff. Let’s Talk Science believes equity, diversity and inclusion strengthen the community and enhance excellence, innovation and creativity and is committed to accessibility for all employees. We are committed to employment equity and building a diverse workforce reflective of Canadian society that will enrich our work and learning environment.

Let’s Talk Science seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates that have been historically disadvantaged and marginalized, including applications who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women, and/or 2

SLGBTQ+.

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements applicants must be eligible to work in Canada. We are committed to providing accommodation to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request.