Administrative Assistant to VP Student Affairs

Position: Administrative Assistant to the VP for Student Affairs
Position Information

Job Title Administrative Assistant to the VP for Student Affairs Department LEVL - Student Affairs Employment Status FT Full-Time Full Time/Part Time Full Time Benefits Yes Months per Year 12

Job Description

Primary

Purpose:

Work under minimum supervision to provide advanced clerical services to the vice president for student affairs. Handle confidential information and engage in frequent contact with all levels of employees, students, outside agencies, and the public.

Major

Responsibilities and Duties:

Clerical Support

1. Prepare correspondence, forms, manuals, reports, presentations, and other documents including webpages for the vice president for student affairs.

2. Schedule appointments and maintain the vice president's calendar.

3. Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.

4. Make travel arrangements including requisitions, make hotel reservations and turning in conference registration forms.

5. Oversee required student online training assignments and assist with required employee online trainings.

Reception and Phones

6. Answer incoming calls and greet visitors. Respond to routine inquiries from the employees, students and the public and refer appropriate inquiries or problems to executives or other administrators. This includes the AskSPC email and phone lines.

Policy, Reports, and Correspondence

7. Compile pertinent data used to prepare various required state and local reports.

8. Prepare purchase orders and payment authorizations as directed.

9. Compile, maintain, and file all reports, records, and other documents as required.

Other

10. Comply with South Plains College policies and those established by federal and state laws and regulations, and local board policy.

11. Maintain confidentiality.

12. Follow safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Qualifications

Qualifications:

Education/Certification:

Minimum:
High school diploma or GED and five years of experience in higher education setting

Preferred:
Associate degree or higher

Special Knowledge/

Skills:

* Knowledge of community college organization, operations, and administrative policies

* Ability to read and comprehend instructions, correspondence, and memos

* Ability to make independent decisions regarding planning, organizing, and scheduling

* Excellent public relations, organization, communication, and interpersonal skills

* Ability to use software to develop spreadsheets, perform data analysis, and do word processing

* Ability to multi-task numerous complex administrative activities

Experience:

Five (5) years or more advanced administrative assistant experience with extensive contact with people

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:
Standard office equipment including personal computer and peripherals

Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting:
Occasional light lifting and carrying (less than 15 pounds)

Environment:
May work prolonged or irregular hours; occasional district wide travel

Mental Demands:
Work with frequent interruptions; maintain emotional control under stress

Posting Detail Information

Posting Number S6492019-P

Number of Vacancies 1 Desired Start Date 06/29/2026 Position End Date (if temporary) Open Date Application Review Date 06/12/2026 Open Until Filled Yes Special Instructions Summary Quick Link for Internal Postings https://south

Supplemental Questions