Administrative Assistant

Administrative Assistant

Location: Levittown, PA (Lower Bucks County)

Company: ERS Inc. is a Mid-size industrial/environmental contractor serving the Mid-Atlantic region

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Levittown, PA. This position will support daily office operations and provide administrative assistance to an existing staff of two. The ideal candidate is professional, dependable, and capable of managing multiple priorities in a fast-paced environment.

• Monday through Friday
• Hours:
  
  7:00 AM – 3:00 PM
• Salary commensurate with experience

• Answer and direct phone calls, emails, and other communications.
• Greet visitors and provide excellent customer service.
• Schedule meetings, appointments, and maintain calendars.
• Prepare, edit, and distribute correspondence, reports, and presentations.
• Maintain filing systems, records, and databases.
• Order and manage office supplies and equipment.
• Coordinate travel arrangements and expense reports as needed.
• Assist with data entry, document management, and recordkeeping.
• Support projects and initiatives for managers and team members.
• Handle confidential information with professionalism and discretion.
• Perform other administrative duties as assigned.

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Previous administrative, clerical, or office support experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize tasks and work independently.
• Strong attention to detail and problem-solving skills.
• Professional demeanor and customer service orientation.

• Experience with office management software and database systems.
• Ability to work effectively in a team environment.
• Multitasking and adaptability in a fast-paced setting.

• Ability to sit, stand, and use a computer for extended periods.
• Occasionally lift and carry office materials up to 25 pounds.

This position plays a vital role in supporting daily business operations and ensuring a productive, organized workplace while supporting a growing industrial/environmental contractor serving clients throughout the Mid-Atlantic region.