District Substitute Coordinator

District Substitute Coordinator

Job : 5483263

Final date to receive applications: Posted until filled

Posted: Dec 30, 2025 12:00 AM (UTC)

Starting Date: Immediately

Applications are invited for the position of District Substitute Coordinator. This position reports to the Human Resource Supervisor and is responsible for ensuring the timely placement of substitutes district-wide in order to provide coverage for employee absences; managing a current and accurate database and calling/record system; cultivating excellent relationships with a wide variety of people, both internal and external to the district;

informing Human Resources of any personnel issues or other concerns as appropriate.

• Scheduling substitutes as needed and requested for the purpose of providing coverage for employee absences
• Providing reports to track employee absences, hours worked and other related information
• Maintaining a database of active substitutes to be utilized in filling absences for staff and to keep schools apprised of substitute availability
• Monitoring consecutive substitute days worked and notifying Human Resources as appropriate for the purpose of ensuring the timely adjustment in substitute pay
• Assisting with identifying qualified substitutes for long term leave replacement assignments and assignments with specific needs request
• Notifying Human Resources of any substitute/personnel concerns
• Assisting with coordinating substitute orientation and distributing routine correspondence
• Maintaining a high level of confidentiality within all aspects of the position
• Assisting with working toward creative and positive solutions when substitute shortages occur

• Perform other duties as assigned.

Experience

Required:

Some job-related experience

Skills: Operate pertinent software applications, telephone systems, computers and other standard office equipment; communicate effectively with a variety of people, both verbally and in writing; organize, plan and manage complex schedules and timelines; use correct spelling, grammar and punctuation.

Knowledge of: Related rules and regulations; record keeping procedures, report writing, and database systems.

Ability to: Maintain confidentiality; understand and carry out verbal and written instructions; maintain effective and cooperative relationships with a variety of people from diverse backgrounds; read/interpret/apply pertinent policies, regulations and/or laws; make common-sense decisions; work accurately, with attention to detail and with minimal supervision; work under pressure and meet deadlines and schedules.

Significant physical abilities: Include sitting for long periods of time, talking/hearing conversations.

Education Required: High school diploma or equivalent.

Licenses, certifications, Bonding, and/or Testing

Required:

Fingerprinting/criminal justice clearance

Position Type: Part-time

Support Staff >
Human Resources

• Citizenship, residency or work visa required

• Kathleen Vellegas , Human Resources Supervisor
• 3317 12th Street
• Lewiston, Idaho 83501
• Phone:
• Email: