District Substitute Coordinator
Listed on 2026-02-24
-
Administrative/Clerical
Clerical -
HR/Recruitment
District Substitute Coordinator
Job : 5483263
Final date to receive applications: Posted until filled
Posted: Dec 30, 2025 12:00 AM (UTC)
Starting Date: Immediately
Job DescriptionApplications are invited for the position of District Substitute Coordinator. This position reports to the Human Resource Supervisor and is responsible for ensuring the timely placement of substitutes district-wide in order to provide coverage for employee absences; managing a current and accurate database and calling/record system; cultivating excellent relationships with a wide variety of people, both internal and external to the district;
informing Human Resources of any personnel issues or other concerns as appropriate.
- Scheduling substitutes as needed and requested for the purpose of providing coverage for employee absences
- Providing reports to track employee absences, hours worked and other related information
- Maintaining a database of active substitutes to be utilized in filling absences for staff and to keep schools apprised of substitute availability
- Monitoring consecutive substitute days worked and notifying Human Resources as appropriate for the purpose of ensuring the timely adjustment in substitute pay
- Assisting with identifying qualified substitutes for long term leave replacement assignments and assignments with specific needs request
- Notifying Human Resources of any substitute/personnel concerns
- Assisting with coordinating substitute orientation and distributing routine correspondence
- Maintaining a high level of confidentiality within all aspects of the position
- Assisting with working toward creative and positive solutions when substitute shortages occur
- Perform other duties as assigned.
Experience
Required:
Some job-related experience
Skills: Operate pertinent software applications, telephone systems, computers and other standard office equipment; communicate effectively with a variety of people, both verbally and in writing; organize, plan and manage complex schedules and timelines; use correct spelling, grammar and punctuation.
Knowledge of: Related rules and regulations; record keeping procedures, report writing, and database systems.
Ability to: Maintain confidentiality; understand and carry out verbal and written instructions; maintain effective and cooperative relationships with a variety of people from diverse backgrounds; read/interpret/apply pertinent policies, regulations and/or laws; make common-sense decisions; work accurately, with attention to detail and with minimal supervision; work under pressure and meet deadlines and schedules.
Significant physical abilities: Include sitting for long periods of time, talking/hearing conversations.
Education Required: High school diploma or equivalent.
Licenses, certifications, Bonding, and/or Testing
Required:
Fingerprinting/criminal justice clearance
Position Type: Part-time
Job CategoriesSupport Staff >
Human Resources
- Citizenship, residency or work visa required
- Kathleen Vellegas , Human Resources Supervisor
- 3317 12th Street
- Lewiston, Idaho 83501
- Phone:
- Email:
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