Accounts Payable

Overview

Community Concepts, a Maine non-profit, is hiring an Accounts Payable Specialist in Lewiston. This position is 40 hours per week and works in partnership with the Accounting Manager, agency staff, and vendors.

• Process vendor invoices accurately and timely, ensuring proper approvals, coding, and compliance with agency policies and funding requirements.
• Review invoices and supporting documentation for accuracy, completeness, and adherence to contract terms.
• Enter and maintain accounts payable transactions in the accounting system.
• Prepare and process weekly and monthly payment runs, including checks and electronic payments.
• Reconcile accounts payable subledger to the general ledger and resolve discrepancies.
• Maintain vendor records, including setup, updates, and W-9 documentation.
• Respond to vendor inquiries and resolve payment issues professionally and promptly.
• Assist with monthly, quarterly, and year-end closing activities related to accounts payable.
• Support internal and external audits by preparing documentation and responding to audit inquiries.
• Ensure compliance with internal controls, grant requirements, and state and federal regulations.

• Associates Degree in Accounting or Business Administration preferred.
• Two to five years of commensurate experience may be substituted for college training.
• Two years of experience in non-profit accounting preferred.
• Proficiency in Excel; ability to follow instructions and work with minimal supervision; willingness to adapt to a fast-paced environment; maintain accurate, neat records; adapt to changing state and federal regulations; participate in changes as they occur.
• Must undergo pre-employment background checks (SBI, DMV, DHHS, sex offender registries, fraud, and federal debarment).
• Community Concepts is an Equal Opportunity Employer and Provider, committed to fair employment practices in compliance with applicable laws. Qualified applicants shall receive consideration for employment without regard to religion, national origin, age, disability, or any other legally protected characteristic. Please request any necessary accommodations to participate in the application process.

• Comprehensive benefits package including health, dental, vision, life, short and long-term disability, accident, critical illness, and hospital indemnity.
• Paid Time Off (up to 18 days for full-time employees).
• Up to 13 paid holidays per year.
• 403(b) pension plan with agency contribution and match.
• Community Concepts is a qualified employer under the Public Service Loan Forgiveness (PSLF) program.