Operations Specialist II

Responsibilities

• Verify and process sales orders
• Review submitted orders for accuracy and compliance to Geiger policies and procedures
• Make necessary adjustments
• Contact other parties for resolution
• Decide when orders are ready to move to other systems
• Process credit card payments and address card declines
• Send purchase orders to suppliers when the order is ready
• Follow-up on purchase orders with suppliers
• Enter supplier's information into the appropriate system
• Contact vendors for order status updates
• Process vendor invoices
• Research and resolve discrepancies
• Adequately address orders/invoices that require special handling
• Invoice customers
• Review and complete special billing requirements
• Compile consolidated invoices and associated reports
• Review supplier statements
• Process supplier prepayments

• The ability to switch tasks and adapt easily
• The ability to work independently and as part of the team
• Strong written and verbal communication

Demonstrates expertise in processing sales orders, managing vendor relationships, and ensuring compliance with company policies. Proficient in handling invoicing, payment processing, and resolving discrepancies effectively.