Athletics Business Operations Assistant

Job no: 493170
Work type: Staff Part Time - Academic Year
Location: Lewiston, ME
Categories: Athletics Administration

The Business Operations Assistant is responsible for financial and budget aspects of the athletic department utilizing web-based financial systems, Word, Excel and Banner systems, including support for the business manager in this role.

• JPM Payment Net/Visa reconciliation of credit card expenditures for the athletics department while adhering to College and departmental financial policies.
• Procure approved team, office and facility supplies, and equipment through the Banner purchase order system.
• Process and handle all payment requests for athletic services including processing travel and meal invoices, subscriptions, entry fees, etc.
• Compile pay data and process payments for sports official's via Ref Quest and Arbiter online platforms.
• Prepare summary sheets and record deposit receipts on the Revenue Tracker.
• Track and update budget revenues and expenses.
• Complete and submit hotel credit card authorizations for team accommodations.
• Track and update tax exemption certificates as needed.
• Support in compiling EADA, NCAA demographics, census and other yearly reports and surveys.
• Greet prospective students and their parents when needed.

Bachelor's degree or relevant work experience preferred.

1-2 years of experience in accounting or a related field preferred.

• Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community.
• Ability to follow department processes and workflows as needed.
• Demonstrated ability to manage multiple tasks simultaneously.
• Exceptional organizational skills through the use of excel worksheets and other data tracking platforms.
• Strong interpersonal skills with the ability to develop and maintain working relationships with colleagues.

Bates College offers competitive salaries, access to the library and athletic facilities, and a supportive, collegial environment in a drug- and smoke-free workplace. This position may accrue leave in accordance with the Maine Earned Paid Leave law.

The hiring range for this position is $17.85 to $22.31. Placement within the range depends on experience and other factors.

Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff.

Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.

Inquiries concerning the college’s policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer,  or via email at glexow .

Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world.

Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted…