Fleet Manager Job Lewistown area,Montana USA,Transportation

Manage American Prairie’s fleet operations (70%) and support infrastructure and maintenance work (30%)
Oversee the full lifecycle of vehicles, heavy equipment, trailers, and other gas and diesel assets
Administer and maintain the fleet management system, coordinate vehicle scheduling and use, and monitor maintenance schedules
Coordinate with vendors and service providers for repairs and servicing
Determine and prioritize fleet work needs and maintain accurate paper and electronic records
Ensure current registrations and maintain maintenance and safety records for insurance compliance
Manage the fleet maintenance budget and contribute field-informed information to the budgeting process
Develop, support, and improve fleet management programs for operational efficiency, safety, and cost-effectiveness
Execute fleet acquisitions and disposals within Asset and Infrastructures guidelines and budget
Monitor infrastructure rolling stock and assets and report property, land, livestock, wildlife, or people concerns
Develop and update SOPs and practical policies for vehicle use, maintenance, safety, and daily operations
Educate team members on vehicle policies, procedures, and safety standards
Report accidents, injuries, damage, and near misses to the Safety Manager
Manage fleet vehicle insurance claims from incident documentation through resolution
Perform basic maintenance, troubleshoot minor mechanical issues, and provide on-site fixes when feasible
Assist with roadside troubleshooting and coordinate towing or other services
Ensure vehicles and equipment are clean, organized, and operationally ready
Perform infrastructure and asset projects, seasonal maintenance, building checks, and repairs
Assist with daily operations oversight of seasonal technicians as needed

Requirements

Ability and willingness to positively represent American Prairie’s mission, goals, values and culture
3-5+ years of experience in fleet management, logistics, mechanics, or related fields
Demonstrated ability to oversee daily fleet operations, including scheduling, utilization, and maintenance coordination
Experience supervising staff, contractors, or vendors, including assigning work and providing feedback
Working knowledge of vehicle and equipment maintenance practices, including gas and diesel assets
Familiarity with safety standards, inspections, and regulatory compliance related to fleet operations
Strong organizational skills with the ability to prioritize repairs, maintenance and competing operational needs
Experience maintaining accurate records for fleet assets, including maintenance logs, registrations, and usage tracking
Ability to troubleshoot issues, make timely decisions, and elevate more complex problems as needed
Strong communication skills, with the ability to provide clear direction and coordinate across teams
Proficiency with fleet management systems, word order tracking or similar tools
Proficient use of technology including hardware and software for email, texting, calendars, time tracking, mapping, and data management systems
Willingness and ability to contribute to hands‑on support with fleet maintenance and field needs as required
Ability to use chemicals and cleaning products and tools such as disinfectants, degreasers, solvents, brooms, and vacuums
Proficient with hand tools and power tools
Ability to physically exert self, complete repetitive weight‑bearing labor such as shoveling, and lift and carry up to 50 pounds or more with assistance
Physical mobility and dexterity including the ability to walk, stand, squat, kneel, bend, stoop, reach and handle
Ability to operate 4WD trucks, skid steers, trailers, other farm and ranch equipment, and off‑road vehicles
Ability to drive long distances alone in remote areas and navigate…