Accounts Payable Administrator

Tri Mark USA is the country's largest provider of design services, equipment, and supplies to the food service industry. We proudly serve our customers by providing design services, commercial equipment, and food service supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer food service operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company.

Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values:
Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit:

Why you'll love it here!

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance

+ 401k
+ Community Service Day

+ Spotlight Awards

+ National Sales Excellence Awards

+ CFSP Prep Certification Program

POSITION SUMMARY:

• The Accounts Payable Administrator reports to the Accounting Manager
• Located in Lewisville, TX
• Full-Time
• Hybrid

We are seeking a skilled and detail-oriented Accounts Payable Administrator to join our finance team. This person will play a key role in supporting the accurate and timely processing of invoices, maintaining vendor relationships, and ensuring compliance with payment terms. This position offers an opportunity for professional growth and development in the field of accounts payable.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Invoice Processing:

• Process and code invoices accurately, ensuring adherence to company policies and accounting standards.
• Match invoices with purchase orders and receipts to verify proper documentation.

Vendor Management:

• Communicate with vendors to resolve inquiries, discrepancies, and payment-related issues.
• Manage vendor relationships and address payment discrepancies in a timely manner.

Payment Processing:

• Prepare and process payments in accordance with established payment schedules and terms.
• Reconcile statements and ensure vendors are paid within agreed-upon timelines.

Expense Reporting:

• Review and process employee expense reports, verifying receipts and adherence to company policies.
• Assist in the preparation of reports related to expenses and reimbursements.

Recordkeeping and Documentation:

• Maintain accurate and organized records of accounts payable transactions.
• File and archive financial documents in accordance with recordkeeping policies.

Data Analysis:

• Assist in analyzing accounts payable data to identify trends, discrepancies, and opportunities for process improvement.
• Generate reports to support decision-making and financial analysis.

Ad Hoc Tasks:

• Collaborate with cross-functional teams on special projects and initiatives.
• Support the Accounts Payable Supervisor in achieving departmental goals.

COMPETENCIES:

• Strong understanding of accounts payable processes and procedures.
• Attention to detail and accuracy in processing financial transactions.
• Effective communication skills, both verbal and written.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Problem-solving skills and the ability to address payment discrepancies.
• Ability to work independently and collaboratively in a team environment.

QUALIFICATIONS & EXPERIENCE:

• 1 - 2 years of relevant work experience in accounts payable, or equivalent experience.
• Proficiency in Microsoft Office applications, particularly Excel.
• Knowledge of accounting principles and familiarity with accounting software.
• Ability to successfully pass a background check post offer acceptance.

The range provided represents the national average pay range for this position and is considered to be a general guideline. Pay for this position will reflect the candidate's unique qualifications and may be higher or lower than the range provided based on employee geographic location. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other local, state, and federal law.

In addition to base salary, this role will be eligible for participation in Tri Mark's' benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

Tri Mark's commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees. This mission is instilled in the fiber of who we are as a company, setting the standard for our industry. We are committed to promoting diversity,…