Staff Accountant

Job Description

Under the direction of the Senior Manager of Accounting, the Staff Accountant is responsible for performing all duties related to accounts receivable and general ledger accounting. Duties include reviewing and processing A/R invoices, posting bank deposits to the general ledger, assisting with the monthly closing of the company’s books, maintaining the fixed asset inventory, providing support for annual financial reporting audits, and maintaining written policies for related functions.

The following duties are standard for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

• Enter timely and accurate data in the general ledger system
  • Process A/R invoices for contracted services, grant reimbursements, and other revenues as necessary and post bank deposits to the general ledger
  • Maintain and reconcile the receivable and payable accounts for the general ledger
  • Monitor outstanding receivables including restitution and manage collection of open accounts
  • Provide A/P and A/R reports and supporting documents
  • Prepare balance‑sheet account reconciliations and account roll forward analysis
  • Prepare audit work papers and assemble requested documentation and samples for the annual financial audit and federal single audit
  • Perform basic budget‑to‑actual variance reviews on accounts and flag unusual items for further analysis
  • Monitor bank balances weekly to ensure sufficient liquidity for AP and payroll funding requirements, complete reconciliation, prepare entries for transferred funds
  • Provide customer service for all A/R related questions, receive telephone calls and answer inquiries
  • Prepare and organize supporting documentation for FTA and other grant reimbursement requests
  • Prepare journal entries and maintain recurring period‑end entries, including prepaid expenses, accrual and deferred revenue schedules, and record monthly depreciation
  • Reconcile bank and credit‑card accounts monthly and prepare related correcting entries
  • Prepare monthly sales tax reports for Board of Directors meetings; prepare and distribute quarterly sales tax collection report pursuant to bond requirements
  • Manage fixed asset inventory listing; coordinate annual fixed asset inventory count
  • Review insurance claim documents and reconcile insurance recoveries
  • Maintain written policies and procedures for all general accounting processes to ensure internal control, compliance with GAAP and government accounting requirements
  • Assist with special projects as required by researching, reconciling, and tracking information
  • Maintain accounting records in accordance with the Agency’s records‑retention schedule
  • Provide backup support for other accounting functions and cross‑train on related processes

None.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Where applicable, an equivalent combination of education and experience may be considered in lieu of education/experience listed below.

• Bachelor’s degree in Accounting, Finance, or Business Administration
• Minimum of three (3) years of bookkeeping experience in government, nonprofit, or a similar operating environment
• Good communication skills, both orally and written
• Proven ability to utilize Excel at a proficient level
• Good technical skills, i.e. typing, word processing, computer operations, telephone

Hold a current valid Texas Driver’s License.

• Microsoft Office suite including Word, Excel, Outlook, Power Point
  • Experience with Tyler Technologies Munis preferred
  • Basic governmental and fund accounting concepts, including familiarity with Governmental Accounting Standards Board (GASB) reporting
  • Confidentiality and appropriate handling of sensitive financial and payroll information
  • Principles and practices of basic accounting and clerical methods
  • Interpersonal skills using tact, patience, and courtesy
  • Oral…