Billing Coordinator

• Process and manage billing for assigned accounts and/or entities
• Ensure invoices are accurate, complete, and submitted in a timely manner
• Maintain billing records and documentation for all assigned work
• Coordinate with operations and account management to confirm work completion status prior to invoicing
• Review work order documentation, photos, and closeout records to validate billing accuracy
• Identify and resolve any gaps or discrepancies between completed work and billing records
• Apply accurate pricing to completed work orders in applicable systems (Salesforce, Office Trax, and/or client portals)
• Process pricing updates and invoice entries as assigned, including specialty trade pricing where applicable
• Coordinate with account coordinators on closeout pricing tasks to ensure consistent billing flow
• Identify and proactively resolve billing discrepancies, disputes, or submission errors
• Escalate unresolved billing issues to the appropriate account or operations team member
• Support revenue reporting and reconciliation for assigned accounts and entities
• Maintain organized records to support financial reviews and audits

• Experience in billing, invoicing, or accounts receivable in a field service, construction, or facilities environment
• Strong attention to detail and accuracy
• Comfortable working across multiple accounts, entities, or billing systems simultaneously
• Familiarity with work order management platforms and client invoicing portals
• Effective communicator across operations, account management, and finance teams

Demonstrates expertise in billing and invoicing processes, ensuring accuracy and timely submission while maintaining organized records for financial reviews. Proficient in coordinating with operations and account management to resolve discrepancies and support revenue reporting.

• Billing Management
• Invoicing Accuracy
• Accounts Receivable Experience
• Work Order Management
• Effective Communication

• Billing
• Invoicing
• Accounts Receivable
• Pricing Updates
• Financial Reconciliation

• Attention to Detail
• Problem Solving
• Organizational Skills

• Field Service
• Construction
• Facilities Management

• Salesforce
• Office Trax
• Client Portals