Entry Level Accounts Payable Associate

Job Title:

Entry Level Accounting Associate

Job Description

This role supports a high-volume accounts payable department by accurately processing invoices, resolving discrepancies, and ensuring timely payments to vendors. It offers strong growth potential, extensive cross-training, and the opportunity to develop a broad range of accounting and operational skills within a supportive team environment.

Responsibilities

+ Monitor and process vendor invoices with a focus on identifying and utilizing discount opportunities.

+ Verify vendor information, including federal , to ensure accuracy and compliance prior to payment.

+ Schedule and prepare checks and other payment methods in a timely and organized manner.

+ Resolve purchase order, contract, invoice, or payment discrepancies by researching issues and coordinating with internal teams and vendors.

+ Review and maintain supporting documentation for all invoices and payments to ensure completeness and accuracy.

+ Ensure that appropriate credit is received for outstanding memos and that vendor accounts reflect accurate balances.

+ Perform three-way matching of purchase orders, receipts, and invoices to validate transactions before payment.

+ Reconcile accounts payable transactions and assist with period-end closing activities as needed.

+ Communicate with vendors via email and phone to address questions, resolve issues, and maintain positive relationships.

+ Use Microsoft Excel and Outlook to track, organize, and communicate accounts payable information.

+ Follow established policies and procedures while contributing to continuous improvement of accounts payable processes.

+ Collaborate with team members and participate in cross-training to support broader departmental functions.

Essential Skills

+ Experience processing high-volume accounts payable, including paying at least 500 invoices weekly.

+ Hands-on experience with accounts payable functions such as invoice processing, purchase orders, and three-way matching.

+ Proficiency in Microsoft Excel for organizing, tracking, and analyzing accounts payable data.

+ Proficiency in Microsoft Outlook for managing email communication and coordinating with vendors and internal stakeholders.

+ Strong skills in invoice processing, coding, and general accounting practices.

+ Experience reconciling accounts payable transactions and resolving discrepancies.

+ Ability to communicate effectively with vendors via email and phone to resolve issues and maintain accurate records.

+ Attention to detail and accuracy when handling financial data and documentation.

+ Ability to work efficiently in a structured, high-volume environment while meeting deadlines.

Additional

Skills & Qualifications

+ Experience working within a large accounts payable team or shared services environment OR Entry Level Candidate with Bachelors Degree in Accounting or related field.

+ Familiarity with purchase order workflows and contract-related payment processes.

+ Comfort with cross-training and learning new tasks to support multiple functions within accounts payable.

+ Strong organizational skills and the ability to manage multiple tasks and priorities.

+ Problem-solving mindset with the ability to investigate and resolve payment and invoicing issues.

+ Interest in career growth within accounting or finance, supported by internal advancement opportunities.

Work Environment

The accounts payable team consists of approximately 45 professionals in a structured and collaborative department. Many leads and supervisors began as accounts payable administrators and advanced internally, reflecting a strong culture of development and promotion from within. This is a fully onsite role. During the initial training period of approximately 2 to 3 weeks, the schedule runs from 7:30 a.m. to 4:00 p.m. After training, team members select an 8.5-hour shift, with a required 30-minute lunch, starting as early as 6:00 a.m. or as late as 8:30 a.m. The organization emphasizes cross-training to provide exposure to a variety of skill sets and encourages continuous learning and growth.

The environment is professional, fast-paced, and supportive, with a focus on teamwork, accuracy, and operational excellence.

Job Type & Location

This is a Contract to Hire position based out of Lewisville, TX 75067.

Pay and Benefits

The pay range for this position is $19.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth…