Entry Level Accounts Payable Associate

Entry Level Accounting Associate

This role supports a high-volume accounts payable department by accurately processing invoices, resolving discrepancies, and ensuring timely payments to vendors. It offers strong growth potential, extensive cross-training, and the opportunity to develop a broad range of accounting and operational skills within a supportive team environment.

• Monitor and process vendor invoices with a focus on identifying and utilizing discount opportunities.
• Verify vendor information, including federal , to ensure accuracy and compliance prior to payment.
• Schedule and prepare checks and other payment methods in a timely and organized manner.
• Resolve purchase order, contract, invoice, or payment discrepancies by researching issues and coordinating with internal teams and vendors.
• Review and maintain supporting documentation for all invoices and payments to ensure completeness and accuracy.
• Ensure that appropriate credit is received for outstanding memos and that vendor accounts reflect accurate balances.
• Perform three-way matching of purchase orders, receipts, and invoices to validate transactions before payment.
• Reconcile accounts payable transactions and assist with period-end closing activities as needed.
• Communicate with vendors via email and phone to address questions, resolve issues, and maintain positive relationships.
• Use Microsoft Excel and Outlook to track, organize, and communicate accounts payable information.
• Follow established policies and procedures while contributing to continuous improvement of accounts payable processes.
• Collaborate with team members and participate in cross-training to support broader departmental functions.

• Experience processing high-volume accounts payable, including paying at least 500 invoices weekly.
• Hands-on experience with accounts payable functions such as invoice processing, purchase orders, and three-way matching.
• Proficiency in Microsoft Excel for organizing, tracking, and analyzing accounts payable data.
• Proficiency in Microsoft Outlook for managing email communication and coordinating with vendors and internal stakeholders.
• Strong skills in invoice processing, coding, and general accounting practices.
• Experience reconciling accounts payable transactions and resolving discrepancies.
• Ability to communicate effectively with vendors via email and phone to resolve issues and maintain accurate records.
• Attention to detail and accuracy when handling financial data and documentation.
• Ability to work efficiently in a structured, high-volume environment while meeting deadlines.

• Experience working within a large accounts payable team or shared services environment OR Entry Level Candidate with Bachelors Degree in Accounting or related field.
• Familiarity with purchase order workflows and contract-related payment processes.
• Comfort with cross-training and learning new tasks to support multiple functions within accounts payable.
• Strong organizational skills and the ability to manage multiple tasks and priorities.
• Problem-solving mindset with the ability to investigate and resolve payment and invoicing issues.
• Interest in career growth within accounting or finance, supported by internal advancement opportunities.

The accounts payable team consists of approximately 45 professionals in a structured and collaborative department. Many leads and supervisors began as accounts payable administrators and advanced internally, reflecting a strong culture of development and promotion from within. This is a fully onsite role. During the initial training period of approximately 2 to 3 weeks, the schedule runs from 7:30 a.m. to 4:00 p.m. After training, team members select an 8.5-hour shift, with a required 30-minute lunch, starting as early as 6:00 a.m. or as late as 8:30 a.m. The organization emphasizes cross-training to provide exposure to a variety of skill sets and encourages continuous learning and growth.

The environment is professional, fast-paced, and supportive, with a focus on teamwork, accuracy, and operational excellence.

This is a Contract to Hire position based out of…