Accounts Payable Associate

Job Title:

Entry Level Accounting Associate

Job Description

This role supports a high-volume accounts payable department by accurately processing invoices, resolving discrepancies, and ensuring timely payments to vendors. It offers strong growth potential, extensive cross-training, and the opportunity to develop a broad range of accounting and operational skills within a supportive team environment.

Responsibilities

+ Monitor and process vendor invoices with a focus on identifying and utilizing discount opportunities.

+ Verify vendor information, including federal , to ensure accuracy and compliance prior to payment.

+ Schedule and prepare checks and other payment methods in a timely and organized manner.

+ Resolve purchase order, contract, invoice, or payment discrepancies by researching issues and coordinating with internal teams and vendors.

+ Review and maintain supporting documentation for all invoices and payments to ensure completeness and accuracy.

+ Ensure that appropriate credit is received for outstanding memos and that vendor accounts reflect accurate balances.

+ Perform three-way matching of purchase orders, receipts, and invoices to validate transactions before payment.

+ Reconcile accounts payable transactions and assist with period-end closing activities as needed.

+ Communicate with vendors via email and phone to address questions, resolve issues, and maintain positive relationships.

+ Use Microsoft Excel and Outlook to track, organize, and communicate accounts payable information.

+ Follow established policies and procedures while contributing to continuous improvement of accounts payable processes.

+ Collaborate with team members and participate in cross-training to support broader departmental functions.

Essential Skills

+ Experience processing high-volume accounts payable, including paying at least 500 invoices weekly.

+ Hands-on experience with accounts payable functions such as invoice processing, purchase orders, and three-way matching.

+ Proficiency in Microsoft Excel for organizing, tracking, and analyzing accounts payable data.

+ Proficiency in Microsoft Outlook for managing email communication and coordinating with vendors and internal stakeholders.

+ Strong skills in invoice processing, coding, and general accounting practices.

+ Experience reconciling accounts payable transactions and resolving discrepancies.

+ Ability to communicate effectively with vendors via email and phone to resolve issues and maintain accurate records.

+ Attention to detail and accuracy when handling financial data and documentation.

+ Ability to work efficiently in a structured, high-volume environment while meeting deadlines.

Additional

Skills & Qualifications

+ Experience working within a large accounts payable team or shared services environment OR Entry Level Candidate with Bachelors Degree in Accounting or related field.

+ Familiarity with purchase order workflows and contract-related payment processes.

+ Comfort with cross-training and learning new tasks to support multiple functions within accounts payable.

+ Strong organizational skills and the ability to manage multiple tasks and priorities.

+ Problem-solving mindset with the ability to investigate and resolve payment and invoicing issues.

+ Interest in career growth within accounting or finance, supported by internal advancement opportunities.

Work Environment

The accounts payable team consists of approximately 45 professionals in a structured and collaborative department. Many leads and supervisors began as accounts payable administrators and advanced internally, reflecting a strong culture of development and promotion from within. This is a fully onsite role. During the initial training period of approximately 2 to 3 weeks, the schedule runs from 7:30 a.m. to 4:00 p.m. After training, team members select an 8.5-hour shift, with a required 30-minute lunch, starting as early as 6:00 a.m. or as late as 8:30 a.m. The organization emphasizes cross-training to provide exposure to a variety of skill sets and encourages continuous learning and growth.

The environment is professional, fast-paced, and supportive, with a focus on teamwork, accuracy, and operational excellence.

Job Type & Location

This is a Contract to Hire position based out of Lewisville, TX.

Pay and Benefits

The pay range for this position is $19.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge,…