Project Coordinator - Real Estate & Facilities

About Prime

Introducing Prime Controls, L.P.

Established in 2004, Prime Controls, L.P. is a family‑owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the United States.

Our mission is to deliver the highest quality professional services while prioritizing our employees’ well‑being and fostering an exceptional workplace environment.

What You Will Do

As a Project Coordinator – Facilities & Real Estate, you will support the planning and execution of office expansions, relocations, and real estate initiatives across Prime Controls. This role partners closely with the Facilities Manager to coordinate projects, manage vendors, and ensure all activities are organized, on schedule, and executed efficiently.

This is a senior‑level coordinator role with a defined path into an Assistant Project Manager position.

Project Coordination

• Coordinate office openings, relocations, and closures from planning through execution
• Track project timelines, deliverables, and key milestones across multiple projects
• Ensure alignment across internal teams (Facilities, IT, Safety, etc.)

Vendor & Stakeholder Management

• Coordinate with brokers, landlords, and contractors to support leasing and build‑out activities
• Schedule vendor meetings, site visits, and follow‑ups
• Drive accountability to keep projects on track

Real Estate Support

• Assist with lease coordination, documentation, and internal approvals
• Organize site selection data and support evaluation of potential office locations
• Maintain records for leases, contracts, and property documentation

Reporting & Organization

• Maintain organized project files, invoices, and communications
• Track project costs and maintain historical data for benchmarking
• Support reporting and documentation to improve project visibility

What You Will Bring

• Project Coordination:
  Ability to manage multiple priorities, timelines, and stakeholders
• Organization & Attention to Detail:
  Strong documentation, tracking, and follow-through
• Communication:
  Clear, proactive communication across internal and external stakeholders
• Problem Solving:
  Ability to anticipate needs and remove roadblocks without heavy direction
• Ownership Mindset:
  Takes initiative and drives tasks to completion
• Adaptability:
  Thrives in a fast‑paced, evolving environment
• Financial Awareness:
  Basic understanding of project cost tracking and vendor invoices

The Basic

• 3+ years of experience in project coordination, construction, facilities, or real estate‑related roles
• Strong organizational and time management skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)

The Preferred

• Experience with commercial real estate, property management, or construction projects
• Familiarity with leasing processes, tenant improvements, or office buildouts
• Experience working with vendors, contractors, or cross‑functional project teams

What We Offer:

Full‑time employees enjoy a great benefits package including, but not limited to:

• Health, Dental, and Vision coverage
• Flexible Spending Account(s)
• Generous PTO
• Numerous culture events
• ESOP
• 401k matching and more!

Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication.

Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

As a federal contractor, Prime Controls is required to participate in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work.

E-Verify is not used as a tool to pre‑screen candidates.