Administrative Assistant- Facilities

Accounts Payable & Administrative Specialist

We are seeking a detail-oriented and organized Accounts Payable & Administrative Specialist to support the operational and financial success of Responsive Education Solutions (Responsive Ed). In this dual-function role, you will provide critical administrative support while managing the full-cycle accounts payable process.

The ideal candidate is a seasoned AP professional who is comfortable handling all financial transactions related to vendor management, ensuring accuracy, compliance, and timely payments.

• Process vendor invoices accurately, match purchase orders, and execute timely payments to suppliers.
• Research and resolve invoice discrepancies, billing errors, or payment issues in collaboration with internal teams and external vendors.
• Provide high-level secretarial and administrative assistance to support the planning, implementation, and daily operations of Responsive Ed programs.
• Serve as the primary point of contact for vendor inquiries, maintaining professional and positive working relationships.
• Maintain organized financial records, ledgers, and administrative files for reporting and auditing purposes.